Corporate Event Manager

POSITION SUMMARY

As our Corporate Event Manager, you'll be the mastermind behind a range of internal events, from holiday parties to milestone celebrations. Your role will involve everything from conceptualizing and planning to executing and reviewing events. You'll manage all aspects of internal staff-related events, including coordination with vendors, hotel contracting, catering, budget management, and cross-departmental collaboration. We’re looking for someone with a keen sense of creativity, strong vendor relationships, and a strategic mindset capable of juggling multiple events simultaneously.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities for this role.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Event Planning and Execution: Organize and execute a variety of events at LifeWave headquarters in Draper, Utah, including holiday parties, seasonal celebrations, and spontaneous team outings.
• Client Experience Management: Oversee all aspects of client events from start to finish, ensuring high-quality service and successful outcomes. Manage on-site preparations, production, and post-event breakdown.
• Vendor and Hotel Management: Build and maintain long-term relationships with hotels and vendors. Negotiate corporate rates, manage rooming lists, and ensure reliable service.
• Travel Coordination: Assist with booking hotels and flights for corporate staff traveling for events.
• Additional Duties: Support other event and recognition functions as needed.
• Travel Requirements: Occasional travel up to 25%

QUALIFICATIONS AND EXPERIENCE

• Education: Bachelor’s degree (or equivalent) in Hospitality, Event Management, Business Management, or related field.
• Experience: 2-5 years in event management and planning.
• Interpersonal Skills: Exceptional ability to interact with internal and external stakeholders. High emotional intelligence and strong communication skills.
• Presentation Skills: Proficient in creating and delivering presentations to groups.
• Local Knowledge: Familiarity with Salt Lake City’s hospitality offerings and established relationships with local vendors. National and international vendor relationships are a plus.
• Project Management: Ability to manage multiple projects and events concurrently.
• Technical Skills: Strong budgeting skills and proficiency in Excel and Microsoft Office.

Additional Preferred Skills and Qualifications:

• Certifications: CMP (Certified Meeting Professional) certification or equivalent experience.
• Specialized Knowledge: Experience in hotel event management, catering, or menu creation.
• Software Proficiency: Knowledge of EMS systems and experience with platforms such as EventBrite, Cvent, or InEvent. Familiarity with Adobe Suite is a plus.

PHYSICAL DEMANDS

While performing the duties of this job the employee is regularly required to remain in an office at a computer workstation and access information from a computer. The employee is required to be mobile to, from, and within the office. The employee may occasionally move up to 25 pounds.

LifeWave is committed to creating an inclusive workplace that values diversity and promotes equal opportunities for all. We embrace the principles of the Americans with Disabilities Act (ADA) and strive to provide reasonable accommodations to qualified individuals with disabilities.

In our pursuit of building a diverse and talented team, we encourage candidates of all abilities to apply for positions at LifeWave. If you require accommodation during the application or interview process, please inform our HR department, and we will work with you to ensure your needs are met.