Human Resources Administrative Assistant

Join LifeSTEPS, where we believe in fostering an environment of integrity, innovation, empowerment, respect, and personal growth. As a Human Resources Administrative Assistant, you'll play a pivotal role in our mission-driven organization, collaborating closely with our dynamic HR team to ensure the seamless functioning of our HR department.

About the Organization:
LifeSTEPS is a 501(c)(3) nonprofit charitable organization. The mission of LifeSTEPS is to provide effective educational and supportive services to maximize the strengths of individuals and build resilient communities. Founded in 1996, LifeSTEPS is currently one of the premier social services providers in affordable housing, and is the leading agency and national model of eviction prevention and sustainable housing. LifeSTEPS provides impact to over 110,000 residents residing at over 440 partnered affordable housing communities across the state of California. Our vision is that every person served by LifeSTEPS will be empowered with the skills, resources, and support to maintain stable housing and break the cycle of poverty. Our founders believe that building affordable housing is only the first step. It is also essential to provide meaningful programs that empower people to move forward in their lives.

Benefits:

In addition to the satisfaction of making a difference in the lives of those we serve, LifeSTEPS offers the following benefits:

• Competitive pay based on skill and experience
• Paid Holidays
• Paid Sick Leave
• Employee Assistance Program
• Benefit eligible employees working 30 hours per week or more will also receive:
  • Medical, Dental, Vision, and Life Insurance
  • 401(k) plan
  • Paid Time Off

About the Position:

The Human Resources Administrative Assistant performs HR-related duties and office clerical tasks under the supervision of the Human Resources Director. This position supports a variety of human resources functions including maintaining employee records, responding to employment and personnel inquiries, tracking and monitoring employee training, providing onboarding and recruitment support, processing and onboarding volunteers, and performing general administrative functions for the Human Resources Department. This position is responsible for completing tasks in a timely and accurate manner.

Essential Job Functions include the following. Other duties may be assigned.

• Promote and live out the LifeSTEPS workplace values of integrity, innovation, empowerment, respect and personal growth in tandem with the oz principals.
• Follow all LifeSTEPS policies, procedures and guidelines.
• Maintain personnel records in Paycom Human Resource Information Systems (HRIS), electronic files, and physical files.
• Provide onboarding support, including processing and filing new employee onboarding documentation.
• Assist with new hire onboarding orientations.
• Maintain Form I-9 tracking, filing and retention; monitor forms for completeness and compliance.
• Monitor employee automobile insurance coverage; request new verification prior to expiration and update employee records accordingly.
• Support with training tracking, personnel monitoring and HR file auditing.
• Track and maintain LifeSTEPS equipment and property distributed to employees.
• Distribute welcome aboard packets to new employees.
• Track and acknowledge employee anniversaries, birthdays and the organization’s Employee of the Month.
• Order business cards for LifeSTEPS employees.
• Assist with maintenance of corporate and operations organization charts and employee directory.
• Track and maintain LifeSTEPS merchandise inventory and coordinate ordering.
• Process the onboarding of new volunteers with Regional Directors and Supervisors; maintain volunteers records in MyLifeSTEPS.org database and electronic files.
• Prepare routine correspondence including letters, memoranda, reports and notifications.
• Assist with processing garnishments, wage orders, and employment verifications, as needed.
• Answer incoming calls at the corporate office and direct calls to appropriate personnel.
• Greet visitors and guests at the corporate office and direct them to appropriate personnel.
• Support corporate office facility needs and coordinate with vendors for on-site maintenance.
• Maintain confidentiality of all Human Resources information to protect the organization and its employees.
• Support consistent application of human resources policies and procedures.
• Participate in administrative staff meetings and attend other meetings and seminars as assigned.
• Participate in development of department goals and objectives.
• Complete special projects as assigned.

Education and/or Experience: The minimum qualifications and training for this position are:

• Associate's degree in HR, Business Administration, or related field
• Two (2) years of experience in a human resource or administrative setting
• An equivalent combination of education and experience may substitute for the degree

If you are a dedicated professional looking to make a meaningful impact, we invite you to apply for this exciting opportunity. Join us as we work together to support our employees and drive the success of our organization.

Please Note

LifeSTEPS values the diversity of the people it hires and serves. Diversity at LifeSTEPS means fostering a workplace in which individual differences are recognized, appreciated, respected, and responded to in ways that fully develop and utilize each person's talents and strengths. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity, sexual orientation, marital status, national origin, disability, age or covered veteran status. Please provide us with notice if you will require accommodations during the interview process

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