Director of Business

General Description

Job Summary: The Director of Business will manage all business- and financial- related activities for the school. Responsibilities include but are not limited to accounting, budgeting, payroll, tuition management, accounts payable and purchasing, and related financial areas. This person shall be a person of spiritual maturity and shall reflect the purpose of the school, honoring Christ at all times.

Hired by: Superintendent

Responsible to: Superintendent

Supervises: Finance department staff

Type of position: ¾ to Full-Time; Salaried Non-Exempt; $52,000 - $71,500 annual (FT)

Required Spiritual Qualities

It is expected that the Director of Business will …

·        Acknowledge Christ as Savior and seek to live life as His disciple.

·        Believe the Bible to be the inspired, the only infallible, authoritative, inerrant Word of God—our standard for faith and practice.

·        Believe and actively support the school’s Declaration of Faith and Doctrinal Statement (attached).

·        Demonstrate a desire for spiritual growth as evidenced by his or her prayer life, Bible study, and spiritual outreach to others.

·        Be a Christian role model in attitude, speech, and actions toward others (Luke 6:40). This includes being committed to God’s biblical standards for sexual conduct.

·        Evidence the fruit of the Spirit in dealing with people.

·        Actively participate in a local Bible-believing church.

Required Professional Qualities

It is expected that the Director of Business will …

·        Possess knowledge of and skills to implement current Generally Accepted Accounting Principles (GAAP)

·        Possess evidence of adequate preparation, background, or experience. (3-5 years’ experience preferred)

·        Possess the ability to develop, update and periodically (at least monthly) report on capital and operating budget status, variances, and to provide recommendations as appropriate.

·        Possess the ability to prepare monthly financial statements and supporting reports addressing relevant variances, concerns and observations necessary to enable the Superintendent and board to make informed financial decisions.

·        Hold a Bachelor’s Degree in Business/Accounting from an accredited post-secondary institution. (Master’s Degree in Business/Accounting preferred)

·        Have knowledge and understanding of the business side of nonprofit organizations and have the organizational skills and ability to work with people, projects, and resources.

·        Demonstrate proficiency in computer literacy, including word processing, accounting software, Microsoft business applications, spreadsheets, emailing, and managing databases.

·        Expert knowledge of and experience with Quickbooks.

·        Have a knowledge and understanding of federal and state employment laws as related to fiduciary responsibilities of LCS.

·        Have the ability to interact effectively with peers and supervisors; possess humility and a willingness to be a team player.

·        Develop and maintain rapport with students, parents, and staff by treating others with courtesy, patience, friendliness, dignity, and respect.

Required Personal Qualities

It is expected that the Director of Business will …

·        Sign and live by the school’s Lifestyle Statement (attached) as a condition for employment and continued employment in this ministry.

·        Possess the necessary customer service and public relations skills to market the school to potential families and the general public.

·        Have knowledge of office procedures and methods, including those related to organization and social communications skills and proper office etiquette.

·        Meet everyday stress with emotional stability, objectivity, and optimism.

·        Defend principles and conviction in the face of pressure and/or partisan influence.

·        Have the ability to manage multiple tasks simultaneously.

Essential Job Functions—Accountabilities

It is expected that the Director of Business will …

Spiritual Leadership

·        Have a conviction that God has called her or him to Christian school ministry.

·        Reflect the purpose of the school, honoring Christ in every activity.

·        Maintain high standards of ethics, honesty, and integrity in all personal and professional matters.

·        Follow the Matthew 18 principle in dealing with conflict resolution.

·        Integrate biblical principles and the Christian worldview throughout the work place.

Academic Leadership

·        Have knowledge of the school’s vision/mission, programs, and policies.

·        Seek and accept constructive evaluation of her or his own job performance.

·        Participate in continuous professional development such as professional reading, college course work, in-service training, workshops, and conferences.

Administrative Leadership

·        Have the ability to accomplish the goals and objectives assigned by the school administration and school policy.

·        Supervise the school’s business office. Have the ability to supervise and evaluate others, enforce policies, follow prescribed procedures, make timely and difficulty decisions, and communicate those decisions effectively to others.

·        Oversee the maintenance of up-to-date and accurate computerized records for all financial transactions.

Departmental Responsibilities

General Duties·        

• Maintain all financial records and financial dealings of the school.

·        Maintain a purchase order and encumbrance system.

·        Supervise all maintenance of appropriate financial records and procedures for any and all extracurricular activities.

·        Cooperate with the development office to direct and manage all property or business donations to the school. 

·        Maintain an effective record and acknowledgement system of the donations in conjunction with the development office.

  Budget

·        Prepare, in collaboration with the school administration, the annual income and expense budgets for board approval.

·        Advise the school administration and school board of actual spending compared to budget.

·        Advise the school administration of trends in receipts and disbursements.

·        Prepare long-term budget projections to assist the school board and the administration in long-term planning for the school.

  Disbursements

·        Authorize all financial transactions within budget and financial constraints.

·        Negotiate contracted services/leases/purchases with vendors in coordination with administration.

·        Maintain relationships with vendors.

·        Maintain favorable relationships with banking institutions, negotiate all banking transactions, and perform Electronic Fund Transfers (EFT).

Receipts

  Work with the Finance Coordinator in:

·        Billing of all charges and collections on accounts.

·        Payment arrangements for overdue accounts.

·        Notifying those whose accounts are past due and assess late fees.

·        Listing past-due accounts and send copies of all student suspension letters to the school administration for the superintendent’s signature.

Personnel

·        Oversee all payroll functions.

·        In conjunction with the human resources department, negotiate benefit rates and options with vendors.

·        Advise the school administration, and the school board when requested, on issues involving personnel and benefits.

·        Prepare financial information pages for the school employee handbook(s) in conjunction with the human resources department.

·        Prepare annual financial pages for employee contracts.

Reports/Meetings

·        Provide monthly financial statements and supporting explanations for administration and school board review.

·        Attend school board meetings, regularly.

·        Inform finance committee about all pertinent issues.

Legal/Audit/Records

·        Keep current on IRS and state regulations, and effectively implement them.

·        Have final responsibility for the preparation of quarterly and annual IRS and state forms.

·        Prepare financial statements and all supporting schedules in preparation for the annual review or audit.

·        Work with the auditors to file all tax documents in a timely manner.

·        Maintain records of fixed assets and depreciation or amortization.

·        Prepare important documents for storage in the school’s safety deposit box and archives.

·        Present the annual audit report and appropriate IRS forms (such as but not limited to 990) to the appropriate person or group as required by school policy.

Additional Duties or Responsibilities

It is expected that the Director of Business will…

·        Recognize the need for good public relations and represent the school in a favorable and professional manner to the school’s constituency, local churches, and the general public.

·        Support the broader program of the school by attending extracurricular activities when possible.

• ·        Perform other duties that may be assigned.