Manager of Data, State Reporting, and Enrollment

Company Overview
Libertas Academy Charter School is dedicated to providing a rigorous, college preparatory education that empowers every student to succeed, regardless of socioeconomic background, race, or home life. We believe that the journey to higher education and a successful career begins the moment students step into our school community.

Job Overview:
Primary Partners: School Leaders, Director of Operations

Role Purpose: The Manager of Network Operations ensures that Libertas Academy Charter School maintains accurate, actionable student and school data; meets all state and regulatory reporting requirements; and executes effective enrollment systems that support network-wide student recruitment, registration, and retention.

This role serves as a critical operational partner to school leaders and network leadership, ensuring that reliable data informs decision-making and compliance obligations are met with accuracy and timeliness.

Key Responsibilities

1. Network Data Management

• Owns the processes and systems used to collect, maintain, validate, and report student and school-level data across the network.
• Establish quality-control procedures, routine audits, and reconciliation processes to ensure data is complete, consistent, and reliable across platforms.
• Develop and maintain recurring dashboards, reports, and data trackers that provide visibility into enrollment, attendance, student demographics, and other key operational indicators.
• Identify trends, discrepancies, and emerging risks in network data; translate findings into clear insights and recommended actions.
• Coordinate data entry protocols, user access, system configurations, and data workflows across student information systems and other operational platforms.
• Develop standard operating procedures and train staff on data entry expectations, data quality, reporting processes, and system use.
• Ensure student information is handled appropriately and that access, storage, and sharing practices align with applicable privacy requirements.

2. State Reporting & Regulatory Compliance

• Own and maintain a comprehensive calendar of state reporting deadlines, required submissions, data validation windows, and internal review checkpoints.
• Coordinate the preparation, validation, reconciliation, and submission of required Massachusetts Department of Elementary and Secondary Education (DESE) reports.
• Monitor changes to state reporting requirements, protocols, and deadlines; communicate implications and required actions.
• Reconcile state reporting data with internal student information systems before submission.
• Identify, investigate, and resolve reporting errors, missing information, and data inconsistencies.
• Maintain organized records of submitted reports and supporting documentation.
• Establish clear responsibilities and timelines for school leaders, operations staff, and other stakeholders who contribute to state reporting.
• Review reporting processes after major submission cycles and implement improvements that strengthen accuracy, efficiency, and accountability.

3. Enrollment Management

• Assist network and school leadership to establish annual enrollment targets, grade-level targets, recruitment priorities, and enrollment timelines.
• Assist in maintaining real-time enrollment projections and scenario analyses to help leaders anticipate enrollment gaps, staffing implications, and seat availability.
• Oversee the systems and processes used to track prospective students, applications, applicant status, and progress through the enrollment funnel.
• Ensure admitted students and families complete required registration documentation, residency verification, and other applicable enrollment steps within established timelines.
• Track key metrics, including inquiries, applications, completed applications, offers, acceptances, registrations, and students who ultimately enroll.
• Maintain accurate grade-level rosters and coordinate with school leaders on enrollment priorities and capacity.
• Establish systems for timely communication with enrolling families, including reminders, missing-document follow-up, and clear next steps.
• Ensure enrollment records are accurate across internal systems and state reporting records.
• Maintain accurate and up-to-date student nutrition transportation rosters in partnership with Springfield Public School CPP system
• Coordinate re-enrollment tracking and processes to understand returning-student commitments and identify potential attrition.

Qualifications:

- Bachelor's Degree preferred, but not required

Join us at Libertas Academy Charter School where your leadership in network operations will directly impact our students’ educational experience. Be part of a vibrant team committed to innovation in education through robust technology solutions!

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $45,000 - $55,000