Payroll Specialist

Payroll Specialist

Contract Assignment

Pay Rate: $32–$35/hour

Position Summary

Our client is seeking a Payroll Specialist to support payroll operations and onboarding during a temporary engagement. This role is heavily focused on payroll processing, employee onboarding, and report compilation. There are no true accounting responsibilities; however, a general understanding of how the general ledger functions is helpful.

The ideal candidate is detail‑oriented, customer‑focused, and comfortable working in a fast‑paced environment with changing priorities. Discretion and professionalism are required when handling sensitive and confidential information.

Essential Duties and Responsibilities

• Process weekly, multi‑state payroll end‑to‑end
• Enter payroll inputs including commissions, bonuses, overtime, benefits, and fringe benefits
• Review and reconcile timesheets, attendance, and payroll data prior to processing
• Reconcile payroll prior to transmission and validate results using reports
• Review payroll tax and wage withholding reports (federal, state, and local)
• Create payroll and ad‑hoc reports as needed
• Maintain employee payroll records including direct deposits, tax setup, and HSA accounts
• Communicate with internal departments to resolve payroll questions and corrections
• Respond to employee inquiries related to pay, deductions, and payroll policies
• Send onboarding invitations and process pending new hires
• Verify and maintain garnishments, child support, and levy information
• Set up new work locations and applicable state and local tax codes
• Compile union dues and 401(k) reports for payment processing
• Reconcile payroll to the general ledger and assist with month‑ and quarter‑end activities
• Scan and maintain personnel records while ensuring confidentiality
• Serve as backup support for benefits administration as needed
• Perform additional duties as assigned

Minimum Qualifications

• 3–5 years of payroll processing experience, preferably in a multi‑location environment
• Strong knowledge of payroll processes, time reporting, and compliance requirements
• Working knowledge of federal and state payroll tax regulations
• General understanding of the general ledger (no hands‑on accounting required)
• Strong analytical, organizational, and problem‑solving skills
• Advanced Microsoft Excel skills
• Ability to prioritize and manage multiple deadlines in a fast‑paced environment
• Experience with payroll systems; Paylocity experience preferred, or ability to learn quickly
• Associate’s degree preferred; CPP or FPP a plus
• Professional, dependable, and service‑oriented

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements