What are the responsibilities and job description for the Event Coordinator position at LHH?
Hi $first name$,
I hope this email finds you well. We are currently partnered with a local company to recruit for an Event Coordinator. Here are the details below:
Event Coordinator – Oakland, CA (Onsite)
Pay: $30–$33/hour
Assignment: Temp through March 2026, with potential to extend
We are seeking an organized, energetic, and detail‑driven Event Coordinator to support a high‑volume conference center in Oakland, CA. This role is fully onsite and ideal for someone with hotel event coordination experience, particularly those who thrive in a fast‑paced hospitality environment.
About the Role
The Event Coordinator will manage scheduling, logistics, and operational support for both internal and external meetings and events. This position partners closely with AV, setup, catering, and events leadership to ensure every event runs smoothly from planning through execution.
Key Responsibilities
Event Scheduling & Planning
- Schedule, manage, and coordinate conference center events and meetings
- Assist internal and external users with event planning needs
- Create event diagrams and room layouts (preferred experience: Social Tables)
Cross‑Functional Coordination
- Partner with AV Tech to ensure audio‑visual needs are addressed
- Work with the Setup Supervisor to ensure room configurations are executed accurately
- Support the Events Manager in processing operational requirements
- Act as a liaison for assigned events, including coordination with the catering manager
Operational Execution
- Ensure smooth logistical operations throughout the conference center
- Implement and evaluate room setup, transitions, and strike processes
- Confirm all guest reservations and meetings comply with policies
- Assist with additional projects as assigned
What We’re Looking For
- Experience in hotel event coordination or hotel conference services
- Strong understanding of high‑volume, fast‑paced event operations
- Excellent communication, organization, and customer service skills
- Ability to collaborate across multiple functional teams (AV, catering, setup, management)
- Proactive approach to problem‑solving and logistics planning
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance
Salary : $30 - $33