Legal Secretary - Oakland

Legal Secretary (Education Law / Litigation Support)
Location: Oakland, CA, on-site
Salary: $79,000 - $106,000 DOE

We are recruiting on behalf of our client, a California-based law firm, seeking a Legal Secretary to support attorneys in a litigation-focused practice. This role requires strong organizational skills, experience supporting multiple attorneys, and the ability to manage deadlines and document workflows in a fast-paced environment.

Key Responsibilities

• Provide legal and administrative support to multiple attorneys
• Draft, proofread, and format correspondence and legal documents
• Manage e-filing in administrative, state, and federal forums
• Maintain litigation calendars and track deadlines using rule-based systems
• Coordinate scheduling, meetings, and travel arrangements
• Communicate with courts, clients, and internal teams
• Support file management and document organization
• Prepare expense reports and assist with administrative tasks

Qualifications

• Minimum 2 years of litigation secretary experience supporting multiple attorneys
• Strong knowledge of court rules, procedures, and calendaring
• Experience with e-filing across administrative, state, and federal systems
• Proficiency in Microsoft Office (Word, Outlook, Excel)
• Experience with document management and timekeeping systems preferred
• Strong communication, organization, and time-management skills
• Ability to handle confidential information with professionalism

Work Environment

• Full-time, in-office position based in Oakland

Benefits

• Health insurance
• 401(k) with profit-sharing
• Collaborative and professional work environment

Equal Opportunity Employer
Our client is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, gender identity or expression, sexual orientation, age, national origin, disability, veteran status, or any other protected characteristic under applicable law.

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Pay Details: $79,000.00 to $106,000.00 per year

Search managed by: Meghna Prasanth

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.