Executive Administrative Assistant

Executive Assistant

Pay Rate: $32.56/hour

Location:

• Onsite in Coralville, IA

Schedule:

• Monday - Friday
• 9:00 AM - 5:00 PM

Position Overview

The Executive Assistant supports 2-3 Vice Presidents by managing calendars, coordinating travel, preparing meetings, and ensuring smooth daily operations. This role requires strong organization, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Top Skills Needed

• Calendar and travel management
• Microsoft Office proficiency, especially PowerPoint
• Project coordination for small projects or team meetings

Key Responsibilities

• Manage and maintain Outlook calendars for multiple executives, proactively planning for timelines, preparation time, and scheduling conflicts
• Coordinate domestic and international travel, including itineraries and accommodations
• Prepare executives for meetings by managing agendas, materials, and logistics
• Handle documentation, approvals, expense reports, purchase orders, and executive correspondence
• Draft communications on behalf of executives as needed
• Coordinate logistics for on-site, off-site, and virtual meetings, including meeting spaces, catering, supplies, and vendor coordination

Required Qualifications

• Proven experience supporting senior-level executives in a corporate environment
• Strong organizational, time management, and project management skills
• Exceptional attention to detail
• Advanced proficiency with Microsoft Office (Outlook, Teams, Excel, PowerPoint, SharePoint, OneDrive)

Preferred Qualifications

• Experience handling confidential and sensitive information
• Experience coordinating international travel, including visa requirements
• Familiarity with tools such as SAP Concur, Oracle, myCWT, or Miro

Pay Details: $30.00 to $32.56 per hour

Search managed by: Riley Grubbs

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www-uat.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.