Accounts Payable Specialist

1st Shift -Monday Friday 8:00am-5:00pm (Must be available for OT depending on business need)

Job Description:

• Researches and resolves invoice discrepancies and escalates if necessary.
• Reviews, verifies and matches invoices, packing slip, and purchase orders and looks for approvals if required.
• Enters invoices into system and prepares and performs check runs.
• Ensures payments are up-to-date and ensures all discounts are taken.
• Checks payable items daily and checks daily payable item list for accuracy.
• Communicates frequently and effectively with vendors, peers and supervisors in verbal and in writing on matters of accounts payable transactions.
• Prepares weekly cash requirement for check run and wires and gets approval before processing payments.
• Reconciles vendors’ AR /AP aging at month end and analyzes variances.
• Produces month end open PO report and AP accrual report and makes accurate AP accrual entries.
• Reconciles AP accounts at month end and update schedules and close payables on time.
• Assists with month end closing and provides supporting documentation for audits.
• Obtains proper approvals and code correct GL accounts for all expenses, and processes expense reports and delivers all reimbursement checks on time.
• Sets up and maintains the fillings for the payables and disbursement checks.
• Prepares 1099 at year end.
• Assists internal and external audits.
• Accurately review, code and process vendor invoices.
• Ensures bills and payroll are paid in a timely and accurate manner while adhering to departmental procedures
• Performs other tasks as required.

Requirements:

• MUST HAVE 3-5 years of Accounts Payable experience for Manufacturing company to be considered
• Experience with 1099's
• Experience with Excel/MS Word
• Must be authorized to work in US
• Bilingual: English and Spanish

Pay: $25.00 - $28.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Work Location: In person

Salary : $25 - $28