Office Manager (On Site)

Job Description

LF Driscoll, part of the STO Building Group, is seeking an Office Manager to work in the on-site field office at a data center new construction project in Hammond, Indiana.

JOB DESCRIPTION SUMMARY: The basic function of the Office Manager is to assist/support office Executives, coordinate/manage office maintenance/supplies/events and supervise the front desk.

REPORTING RELATIONSHIPS: The Office Manager reports to and is directly accountable to the VP of Finance of the Boston office.

Duties And Responsibilities

• Coordination of security/badging/visitor management duties
• Administrative document control and field administration duties
• Coordination for deliveries
• Coordination of all temporary services for the trailer complex: telecommunications, utilities, janitorial, security, office supplies, keying
• Assist executive management team with expense reimbursement reports
• Phone coverage /reception
• Payroll back-up for timecards process
• Assist with event management
• Mailing/shipping management
• Manage and coordinate the new hire / onboarding process with corporate office including the workstation assignment, equipment order office security (access cards and door locks)
• Setup hotel and restaurant accommodations as requested
• Arrange Management Meetings including the organizing of departmental reports
• General office upkeep (telecommunications, janitorial, security, etc.), coordinate with building management company/landlord
  
  

Requirements

Education

• Required:  High School Diploma
• Preferred : Bachelor’s degree in business Admin, Communication, or related field.
  
  

Experience

• Required : General secretarial experience; managerial experience.
• Construction administration experience highly preferred.
• Position requires excellent computer skills.
• Position requires the ability to communicate and work with a variety of personalities.
• Position requires strong problem solving and analytical abilities.
• Position requires excellent attention to detail.
• Position requires excellent telephone etiquette
• Must be able to work under stressful deadline situation .
• Work will be in a climate-controlled office. Workdays will be 40 hours per week. There may be days when overtime is needed. 
  
  

Benefits

The Company offers the following benefits for this position, subject to applicable eligibility requirements: [Medical Insurance] [Dental Insurance] [Vision Insurance] [Health Savings Account] [Healthcare Flexible Spending Account] [Dependent Care Flexible Spending Account] [401(k) retirement plan with employer match] [Life & AD&D Insurance] [Long-term Disability Insurance] [Short-term Disability Insurance] [Critical Illness Insurance] [Accident Insurance] [Hospital Indemnity Insurance] [Home & Auto Insurance] [Family Support] [Pre-tax Paid Parking/Public Transportation] [Paid time off: 2 Weeks for Non-Exempt and Three Weeks for Exempt] [Time Away Benefits] [8 Paid Holidays] [Group Legal] [Employee Stock Purchase Plan] [Identity Theft Protection] [Group Legal] [Pet Insurance] [Employee Assistance Program]  

Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.  

EEO Statement: 

The STO Building Group family of companies—Structure Tone, Structure Tone Southwest, Pavarini Construction Co., Pavarini McGovern, LF Driscoll, Govan Brown, Ajax Building Company, BCCI Construction, Layton Construction, Abbott Construction, and RC Andersen—includes over 4,000 employees located in offices throughout the US, Canada, UK, and Ireland. We provide a complete range of construction services, from site selection analysis, design constructability review and aesthetic enhancements to interior fit-outs, new building construction, and building infrastructure upgrades and modernization. Learn more about how we partner with our clients to imagine, execute, and realize their vision at  stobuildinggroup.com .