Assistant to the Registrar

Position Title:             Assistant to the Registrar

FLSA:                           Non-Exempt

Reports to:                   Lexington High School/K-12 Director of Counseling

Terms of Employment:   Administrative Staff - 10 months - Class B with benefits according to the LEA Unit D collective bargaining agreement.  37.5 hours per week.

August 31, 2026 start date.  FY26 salary scale may change based on completed negotiations.  

Unit D Salary Range 23-26

JOB GOAL:

Employee performs a variety of routine and complex administrative, clerical, financial and other duties to support the operations of the office.

ESSENTIAL FUNCTIONS

The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Provides extensive customer service in person, via email and telephone; answers questions, troubleshoots a range of department related issues
• Performs data entry and manipulation for a variety of programs, primarily in SCOIR software
• Uploads forms, transcripts and application results into SCOIR
• Generates reports
• Collects, compiles and performs data entry for annual school profile
• Processes grade changes and update grade point average as needed 
• Assists in the processing of work permits
• Assists with education verification of former students
• Conducts monthly billing of transcript requests
• Assists in organizing, managing and maintaining the cumulative record files
• Assists in processing of transcript requests
• Enters prior coursework for students transferring into LHS
• Assists the counseling department in variety of ways including troubleshooting systems
• Participates in special projects 
• Performs a variety of related duties
• Other duties as assigned

EDUCATION AND EXPERIENCE:

High school diploma or equivalent and 1-3 years of experience in administrative, clerical, financial or secretarial work, preferably in a school environment; or any equivalent combination of education, training, certification and experience. 

Must have knowledge of department regulations, policies, programs and operations; and knowledge of office management principles and practices, and computer systems, word processing, spreadsheet, and database software such as Aspen, Google and SCOIR.

Ability to establish and maintain effective and harmonious working relationships with the public, officials and department personnel; ability to work independently in an efficient manner; ability to communicate effectively in written and oral form; ability to establish and maintain a record keeping systems; ability to operate a telephone and standard office equipment; ability to manage multiple tasks in an efficient manner; ability to deal tactfully with disgruntled people. 

Skill in operating computers and applicable word processing and statistical applications; excellent customer service skills.  Must have strong record keeping, bookkeeping, secretarial, organization, communication and customer service skills.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands or arms.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Experience and commitment to working in a racially and culturally diverse teaching and learning community.

Applicants for employment are considered without regard to age, disability, race, religion, sexual orientation, gender identity, marital status, national origin, or military status.