Registrar

About the Role

The Academy is seeking a highly organized and detail-oriented Registrar to manage all aspects of student academic records and data integrity under the direction of the Principal. This pivotal role oversees the accurate and confidential maintenance of cumulative student and faculty/staff records, manages the Academy’s Student Information System (currently Rediker/AdminPlus), and plays a central role in academic operations, including master schedule creation, course registration, academic calendar coordination, transcript generation, and compliance reporting.

The Registrar serves as the primary resource for data reporting, system training, and records-related policy development, and collaborates closely with administrators, counselors, faculty, and parents to ensure accurate, timely, and secure academic information. This position is full-time, 12 months, and requires the ability to prioritize multiple deadlines, maintain meticulous data accuracy, and support academy-wide processes with care and discretion. 

Key Responsibilities

Student Records Management & Data Integrity

• Maintain, audit, and archive accurate and confidential student and employee records.
• Ensure timely and accurate data entry across all SIS modules
• Manage and troubleshoot the SIS (AdminPlus, PlusPortals, GradeBook) and serve as the primary point of contact for daily support.
• Collaborate with Admissions and the Business Office on enrollment and withdrawal processes.

Academic Scheduling & Course Management

• Create and publish the master schedule and academic calendar in coordination with administration and academic leadership.
• Process course registrations, schedule changes, and year-end rollover
• Partner with School & College Counseling on course loads and schedule adjustments

Reporting, Transcripts & Compliance

• Generate transcripts, report cards, verifications, and compliance reports
• Track graduation requirements and resolve data discrepancies
• Compile, analyze, and prepare data for internal reporting, external agencies, and recurring surveys

System Administration, Training & Policy

• Train staff, students, and parents on SIS use and data protocols
• Document and maintain registrar-related procedures and recommended workflow improvements.

Other Responsibilities

• Support academy-wide events and cross-department initiatives
• Provide occasional Main Office or classroom/study coverage, as needed
• Annually, work with the book vendor and coordinate a limited number of student book orders
• Participate in committees, meetings, and professional development opportunities

Qualifications

Minimum Requirements

• Bachelor’s degree
• 3 years of experience in an administrative, data, records, or systems-focused role
• Demonstrated experience managing structured data in a database or enterprise system environment
• High proficiency in Google Workspace tools
• Meticulous attention to detail and excellent judgment with confidential information
• Ability to work collaboratively and respectfully with diverse individuals and groups

Preferred Qualifications

• Experience with Rediker systems and/or independent schools
• Strong organizational, communication, and problem-solving skills
• Ability to manage multiple priorities with accuracy, adaptability, and a team-oriented mindset.

A detailed job description will be provided to candidates during the interview process.

Salary Range: $65,000 - $75,000

We’ve shared a salary range for transparency, but we’re open to further discussion if you feel this role aligns well with your experience and goals.

To Apply:

Interested applicants should send a resume and cover letter outlining interest and qualifications for this position to Leigh Ann Luetzen at lluetzen@ursulineacademy.net