Clerical/Bookkeeper

Job Title: Clerical/Bookeeper

Reports to: Principal

Term of Employment: 12 Months

Pay Range: Classified Local Salary Schedule plus Local Supplement

Purpose:

Under general supervision, performs a variety of technical-clerical work preparing and maintaining a variety of computer databases pertaining to payroll, purchasing, and bookkeeping tasks in an assigned school. Work involves utilizing specialized computer-driven file maintenance, word processing and spreadsheet programs which are part of the student information and financial systems to develop and maintain records to generate federal, state and local reports. Employee is responsible for reviewing forms and handwritten information, and entering data into proper computer files, often utilizing specialized codes and abbreviations; utilizing scanner devices to input data; updating files on a daily basis; printing out reports; and preparing daily back-up copies. Employee is also responsible for troubleshooting errors or other operational problems with computers and peripheral equipment, installing computer program software, and preparing various correspondence and forms. Work also involves general clerical work, such as answering telephones and assisting visitors to the school office.

Bookkeeper Essential Functions:

• Maintains a large, multi-fund bookkeeping system using a computerized accounting program;
• verifies and receipts collections from teachers and other school personnel
• Creates deposits daily, issues local requisitions for school funds; verifies invoices for payment
• Enters accounting transactions into the system
• Generates monthly reports including cash/flow statements, balance statements, and income/expenditure statements for each fund
• Maintains accounts payable files for verification of receipt of items.
• Gives a variety of information utilizing knowledge of programs and procedures; types correspondence for administrative staff dealing with finances.
• Maintains an accurate record of absences for school-based employees in a computerized system; completes the turnaround report for payroll; maintains leave forms for all employees; gives staff a printout with their check of absences for the pay period.
• Responsible for gate boxes for all athletic and non-athletic events.
• During summer responsible for front office; registers new students, greets and directs visitors; and answer calls for student records regarding transfer.
• Maintains records for county allotments; types requisitions for these orders and sends to purchasing department; maintains log of purchase orders.
• Supervises fund raising activities for the school.
• Maintains records for athletic events, including log of tickets sold and files of personal information for event officials.
• Checks prices for supplies in the warehouse catalog; types and codes requisitions; key orders in an on-line purchasing system. Verifies supply orders and distributes to appropriate staff member. Maintain inventory of school supplies and order items as needed.
• Processes information using a variety of computer driven word processing, spread sheet and file maintenance programs. Work includes assimilating information from a variety of sources to compose letters, generate reports and provide informational data.
• Orients substitutes to the classroom and students; maintains a current list for teachers. Summarizes information for standard reports; selects data from varied sources; maintains service log for copiers, typewriters, office equipment.

Secondary Job Functions:

• Assists teachers and principals with scheduling projects.
• Composes correspondence, prepares forms and types other material into form, assuming
• responsibility for spelling, punctuation, grammar and format.
• Answers telephones and greets visitors, receiving inquiries and providing information or referring callers to proper officials, as appropriate; records and relays messages, as appropriate.
• Performs other related work as required.

Education Training Required

Graduation from high school and 1 to 2 years of experience in clerical work involving the use of computer-driven word processing, spreadsheet and file maintenance programs; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities.