Purchasing Associate

We are seeking a detail-oriented and highly organized Purchasing Associate to join our team. In this role, you will manage and oversee the purchasing and parts processes across various departments using Service Titan, ensuring accuracy, timely processing, and excellent service. You will be responsible for handling purchase orders, tracking special orders, managing inventory, and fostering strong relationships with both internal teams and vendor partners.

Key Responsibilities:

• Create and execute purchase orders (PO’s) in Service Titan, ensuring accurate quantity, pricing, and tax details.
• Perform monthly closeout of all purchasing activities, ensuring all transactions are recorded and reconciled.
• Create, track, and process special orders for all departments within Service Titan.
• Manage and prioritize part and material requests from technicians to ensure smooth operations.
• Coordinate the pickup and delivery of parts, ensuring timely availability.
• Verify warranties for parts and equipment, ensuring proper documentation and tracking.
• Coordinate vendor warranty returns and complete any necessary paperwork or claims.
• Identify and implement opportunities for improving business performance and operational efficiency.
• Monitor the flow of inventory in the parts room, ensuring stock levels are maintained.
• Oversee and facilitate monthly inventory counts for special-order parts to ensure accuracy.
• Build and maintain strong working relationships with vendor partners to ensure smooth procurement processes.

Qualifications:

• Proven experience in purchasing, inventory management, or a similar role.
• Familiarity with Service Titan or similar service management software.
• Strong organizational skills with attention to detail.
• Ability to work efficiently in a fast-paced environment and prioritize tasks.
• Excellent communication skills and ability to collaborate across teams.
• Ability to analyze and solve problems, seeking improvements in processes.
• Ability to handle vendor relations and warranty claims effectively.
• Ability to lift and carry up to 50 lbs.

What We Offer:

• Competitive pay and benefits package
• Medical, dental, vision insurance
• 401(k) Retirement Plan
• Paid vacation, sick time and holidays
• Great company culture and significant advancement opportunities
• Employee appreciation events
• Supportive management team
• Employee development programs and employee discount

Work Environment:

• This position operates in an office environment and requires the ability to remain in a stationary position for extended periods of time. Frequently operates a computer and other standard office equipment.  Occasionally moves items up to 20 pounds. Ability to communicate and exchange accurate information with internal and external stakeholders is required. Must be able to work under centrally controlled fluorescent lighting. Reasonable accommodations may be made to perform essential functions.

Apply today

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About Lex:

At Lex Air Conditioning, Heating, Plumbing, and Electrical, we’re not just a team—we’re a family committed to excellence. We proudly serve the Dallas–Fort Worth area with integrity, professionalism, and the kind of service that makes customers for life. If you’re looking for a company that treats you like family, respects your time, and helps you grow your career in the trades, Lex is the place to be. Come deliver the Gold Standard of White Glove Service—and get the support you need to shine. 

We are an equal-opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic outlined by federal, state, or local laws.