Receiving Processor

Job Description – Receiving Processor

Job Type: Full-time

Company Overview: Lewis Marine Supply is a fast-growing, high-volume 60 year established Marine Distributor and Retailer located in sunny South Florida, with locations throughout the Southeastern US. We are committed to providing exceptional customer service and high-quality products to our customers and community and strive to create a welcoming environment where customers can enjoy a seamless shopping experience.

Position Overview

The Receiving Paperwork Processor supports the accounting and operations teams by reviewing, verifying, and processing all documentation related to incoming shipments. This role ensures accurate recordkeeping, timely invoice matching, and proper reconciliation of receiving paperwork, helping maintain reliable financial and inventory data.________________________________________

Key ResponsibilitiesDocumentation Review & Verification

• Review receiving documents, including packing slips, bills of lading, purchase orders, and receiving reports.
• Verify that quantities, item descriptions, and pricing match purchase orders and invoices.
• Check for missing, incomplete, or incorrect paperwork and follow up with vendors or internal departments.
• Identify discrepancies and coordinate with warehouse, purchasing, and accounting to resolve issues.
  
  

Accounting Coordination

• Match receiving paperwork to vendor invoices for accurate threeway matching.
• Enter receivingrelated data into accounting or ERP systems.
• Assist in processing invoices once receiving documentation is validated.
  
  

Recordkeeping & Data Management

• Maintain digital and/or physical filing systems for receiving documents.
• Update logs, spreadsheets, and internal databases to track incoming shipments and related documentation.
• Ensure compliance with company record retention policies and audit requirements.
  
  

Communication & Collaboration

• Work closely with warehouse staff to confirm receipt of materials and resolve documentation issues.
• Communicate with vendors regarding missing or incorrect paperwork.
• Collaborate with purchasing to clarify order details or discrepancies.
  
  

Qualifications

• High school diploma or equivalent.
• Experience in accounting, AP/AR, procurement, or inventory control is a plus.
• Strong attention to detail and accuracy in data entry.
• Good organizational, communication, and problemsolving skills.
• Ability to manage multiple tasks and meet deadlines.
  
  

Benefits:

• Competitive pay based on experience.
• Opportunities for advancement and career growth.
• We offer you and your eligible family members a comprehensive and valuable benefits program, such as medical, dental, vision and supplemental coverage.
• Company paid life insurance, short term disability and longterm disability.
• Matching 401k.