What are the responsibilities and job description for the Human Resources Assistant position at Lewis Environmental LLC?
Description
The Human Resources Assistant supports the daily functions of the HR department by performing a variety of administrative tasks and services to ensure efficient operations and excellent employee support.
Key Responsibilities:
- Maintain accurate and up-to-date employee records, files, and documentation in both paper and electronic formats.
- Prepare and manage new-hire documentation and onboarding materials.
- Serve as the first point of contact for employees and applicant inquiries regarding standard HR policies, benefits, and processes; escalate complex questions to senior HR staff.
- Ensure confidentiality and compliance in handling sensitive employee data, including I-9s, E-Verify, and background checks.
- Assist with payroll-related tasks, such as responding to employee questions, year-end processes, and processing deductions.
- Act as a liaison with external benefits providers and assist with benefit enrollments, changes, and terminations.
- Foster recruitment efforts by scheduling interviews, tracking candidates in the HRIS, and preparing offer and follow-up communications.
- Assist in coordinating HR programs, events, and initiatives, including benefits enrollment, performance reviews, and employee recognition activities.
- Provide general administrative support to the HR department, including scheduling, filing, and HRIS data entry.
- Perform other duties as assigned.
Requirements
Required Skills & Competencies:
- Strong verbal and written communication skills.
- Professionalism, discretion, and diplomacy in handling confidential information.
- Excellent organizational and time-management abilities with strong attention to detail.
- Proficiency in Microsoft Office Suite; ability to learn HRIS and payroll systems quickly.
- Knowledge of HR principles, practices, and procedures.
- Ability to work effectively in a fast-paced and high-pressure environment.
Education & Experience:
- Bachelor’s degree in Human Resources, Business Administration, or related field; equivalent work experience may be considered.
- 1-3 years Prior HR-related experience preferred.
- SHRM-CP certification (or willingness to obtain) a plus.
- Bilingual proficiency in Spanish a plus
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer.
- Travel as needed to facilities
- Must be able to regularly talk, hear, and use hands and fingers to operate standard office equipment (computer, keyboard, phone, copier, scanner).
- Must be able to visually review documents and data on paper and electronic screens.
- Ability to lift up to 15 pounds at times (e.g., office supplies, files, or event materials).
- Occasional standing, walking, bending, or reaching as needed to retrieve files, set up meetings, or support events.
- Ability to maintain focus in an open or shared office environment with regular interruptions.
Salary : $55,000 - $65,000
