Office Manager

Job Title: Office Manager
Location: Bohemia, NY 1171
Pay: $60,000 - $70,000/year DOE
Hours: 40/week, 7am-4pm Monday-Friday
Type: Contract to Hire

The Office Manager oversees the day-to-day administrative and financial operations of the company, ensuring efficiency, compliance, and coordination across all departments. This role supports both internal operations and external communications while maintaining alignment with organizational policies and strategic goals.
Key Responsibilities
Administration Management

• Manage daily administrative functions including scheduling, logistics coordination, and document processing.
• Ensure internal processes comply with organizational policies.
• Support staff by providing resources to perform effectively.

Budget Oversight

• Oversee and manage the organizational budget using QuickBooks and other financial tools.
• Monitor expenditures, forecast financial needs, and align spending with budgetary objectives.
• Collaborate with the Executive Director to maintain financial stability and support long-term planning.

Collaboration with the Board Accountant

• Serve as liaison for financial reporting and audits.
• Provide documentation for monthly budget reviews and annual audits.
• Uphold financial transparency, accountability, and compliance.

Bookkeeping & HR Compliance

• Maintain accurate bookkeeping and enforce HR policies.
• Oversee payroll documentation and ensure compliance with fiscal and HR regulations.
• Monitor adherence to budget and mitigate financial risk.

Internal Program Management

• Administer internal programs including Learning Management Systems (LMS), in-person training schedules, social media management, and stakeholder communications.
• Support creative and design collaborations for organizational initiatives.

Minimum Qualifications:

• Ability to pass a background check
• Authorization to work In the US without Sponsorship.
• Strong organizational and communication skills.
• Proficient in QuickBooks and general office management software.
• Ability to coordinate with management, Board of Directors, consultants, and stakeholders.
• Attention to detail, accountability, and proactive problem-solving.

Level One Personnel is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other status protected by law.