Sr. Marketing/Proposal Coordinator

The Senior Marketing/Proposal Coordinator plays a key role in supporting Level 10 Construction’s marketing efforts and brand presence. This position works closely with the Marketing team, executives, and technical staff to lead the development of compelling proposals, presentations, and marketing materials that communicate Level 10’s expertise and differentiate the company in competitive pursuits.

The ideal candidate is highly organized, collaborative, and proactive, with the ability to manage multiple deadlines while producing polished, visually compelling marketing materials. This role requires strong writing, graphic design, and project management skills, as well as the ability to translate complex technical concepts into clear, persuasive messaging.

Key Responsibilities:

Proposal & Pursuit Development

• Lead the end-to-end proposal development process, including planning, scheduling, content coordination, writing/editing, layout, and final production.
• Collaborate with marketing team members, technical staff, and company leadership to develop high-quality proposals and qualifications packages that effectively communicate Level 10’s experience, capabilities, and differentiators.
• Coordinate proposal kick-off meetings, develop proposal strategies, and manage the content assignment matrix and production schedule.
• Ensure proposals are visually compelling and brand-compliant using Adobe InDesign and other Creative Cloud tools.

Presentations & Interviews

• Partner with Marketing and project teams to conceptualize, design, and produce interview presentations for client meetings and project pursuits.
• Assist in coordinating rehearsal sessions and refining messaging to ensure strong client presentations.

Marketing Department Support

• Maintain and track a calendar of upcoming proposals, RFx opportunities, and prequalification deadlines.
• Assist with the preparation of client-specific materials and pursuit strategies.

Marketing & Brand Materials

• Develop and maintain marketing collateral including:
• Brochures and Flyers
• Client-specific information packages
• Recruiting materials
• Lobby boards and project displays
• Support the Marketing team in ensuring consistent messaging and brand standards across all materials.

Events & Communications

• Coordinate and support events for clients, architects, and industry partners.
• Assist with posting company updates, project announcements, awards, and rankings across social media and digital platforms.

Marketing Systems & Content Management

• Proactively maintain marketing resources and databases, including:
• Cosential/Unanet CRM
• Proposal templates and content library
• Project photography and image library
• Project data sheets and staff resumes
• Company website updates
• Continuously identify opportunities to improve marketing workflows, processes, and templates.

Additional Responsibilities

• Support additional marketing and communications initiatives as needed.
• Contribute ideas and recommendations that improve the effectiveness and efficiency of marketing efforts.

Qualifications

• 5 years of marketing experience in the AEC industry, with demonstrated experience managing proposals independently.
• Strong understanding of AEC marketing processes, terminology, and pursuit strategies.
• Exceptional writing, editing, and visual communication skills.
• Strong organizational and project management abilities with the ability to manage multiple deadlines.
• Ability to collaborate effectively with technical professionals, leadership, and business development teams.
• High degree of initiative, accountability, and attention to detail.

Technical Skills

• Advanced proficiency in Adobe Creative Cloud, particularly InDesign.
• Strong proficiency with Microsoft Office Suite, including PowerPoint.
• Experience with Cosential/Unanet CRM or similar marketing databases preferred.
• Familiarity with social media platforms and website content management systems preferred.

Working Conditions:

Duties required physical abilities such as repetitive hand and finger motion, sitting, standing, walking, as well as extending hands and arms in work areas.

The individual is required to occasionally move around the office and constantly operate a computer and other office machinery, etc.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Level 10 Construction is an Equal Opportunity Employer M/F/Disability/Veterans.

All applicants applying must be authorized to work in the United States.