Bookkeeper/ Office Admin

Job Overview

Les BBQ is looking for a dependable, highly organized Bookkeeper and Office Manager to oversee the company’s day-to-day financial administration, provide light HR support, and keep the administrative side of the business running efficiently.

Les BBQ operates across three primary revenue channels: restaurant, e-commerce, and catering/events. This position will maintain accurate financial records across the business and provide management with clear, timely information about cash, revenue, expenses, payroll, accounts payable, and outstanding liabilities.

This is a hands-on role for someone who takes ownership, follows through, protects confidential information, and is comfortable working in a fast-moving small-business environment.

Responsibilities

• Maintain accurate and current books in QuickBooks.
• Reconcile bank accounts, credit cards, loans, merchant deposits, and financial transactions.
• Reconcile revenue from the restaurant, e-commerce, catering, events, and other sales channels.
• Complete month-end close and deliver accurate financial reports by the tenth business day of each month.
• Prepare weekly cash reports showing cash on hand, expected deposits, upcoming obligations, and projected cash needs.
• Maintain supporting documentation for all transactions.
• Coordinate with the company’s CPA, tax professionals, payroll provider, and other outside financial partners.
• Maintain organized records for sales tax, payroll tax, income tax, and other compliance obligations.
• Maintain a complete and accurate list of vendor balances, due dates, payment terms, and past-due obligations.
• Enter and organize vendor bills promptly.
• Reconcile vendor statements and resolve discrepancies.
• Prepare a weekly proposed payment schedule for management approval.
• Make approved payments on time while helping management protect company cash flow.
• Communicate professionally and consistently with vendors regarding balances and payment timing.
• Ensure expenses are properly categorized and supported by invoices or receipts.
• Create and track invoices for catering, events, wholesale accounts, partnerships, and other customers.
• Monitor outstanding balances and follow up promptly on overdue invoices.
• Process and properly record incoming payments.
• Provide management with a weekly accounts-receivable aging report.
• Work toward collecting all balances within agreed payment terms and preventing invoices from becoming more than 60 days past due.
• Prepare and process payroll accurately and on time.
• Review employee hours, pay rates, overtime, deductions, reimbursements, and payroll changes before processing.
• Maintain confidential and organized employee records.
• Assist with onboarding and offboarding, including required forms, payroll setup, system access, and company property.
• Maintain employment documentation, including offer letters, acknowledgments, disciplinary records, and separation documents.
• Track time-off requests, attendance documentation, and required employee certifications.
• Help management maintain consistent HR processes and workplace policies.
• Coordinate workers’ compensation, unemployment, and other routine employment-related administrative matters.
• Escalate sensitive employee or legal issues to management or outside professionals.
• Maintain organized digital and physical company records.
• Manage routine correspondence, document requests, mail, and administrative deadlines.
• Keep licenses, permits, insurance documents, contracts, and renewals organized and current.
• Assist management with scheduling, document preparation, reporting, and follow-up.
• Help document and improve administrative processes.
• Support the restaurant, e-commerce, catering, and leadership teams as administrative needs arise.

Requirements

• Strong proficiency with accounting software such as QuickBooks (including QuickBooks Online), Xero, Sage, and other financial systems
• Solid understanding of accounting concepts including debits & credits, journal entries, account reconciliation, and general ledger management
• Experience with payroll processing and related compliance requirements
• Excellent skills in spreadsheets (Excel or Google Sheets), data entry (10 key typing), and financial report writing
• Knowledge of GAAP standards and technical accounting practices is highly desirable
• Ability to perform bank reconciliations accurately and efficiently; familiarity with account analysis and general ledger reconciliation is essential
• Strong organizational skills with attention to detail; ability to multitask in a fast-paced environment
• Effective communication skills to collaborate across teams and support office operations
• Proven bookkeeping, accounting-support, or office-management experience.
• Experience managing accounts payable, accounts receivable, reconciliations, and payroll.
• Ability to maintain confidentiality and handle sensitive financial and employee information.
• Strong organization, communication, and follow-through.
• Ability to work independently, prioritize competing responsibilities, and meet firm deadlines.
• High level of integrity, accountability, and professional judgment.

Preferred Qualifications

• Experience in a restaurant, food-service, e-commerce, retail, or other multi-channel business is preferred but not mandatory.
• Familiarity with point-of-sale systems, Shopify, payroll platforms, and merchant-processing reports.
• Experience with employee onboarding, personnel files, and basic HR administration.
• Experience working with outside accountants, tax professionals, vendors, and payroll providers.

Join us if you’re passionate about maintaining precise financial records while supporting a vibrant office environment! Your expertise will help us uphold the highest standards of accuracy and efficiency as we continue to grow.

Pay: $48,000.00 per year

Benefits:

• Paid time off
• Paid training

Work Location: In person

Salary : $48,000