Secretary

Job Summary

We are seeking a dynamic and highly organized Secretary to join our team This vital role involves providing comprehensive administrative support to ensure smooth office operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills, both bilingual and monolingual applicants are encouraged to apply. You will handle a variety of clerical tasks, manage front desk responsibilities, coordinate schedules, and support office management activities to foster an efficient and welcoming environment.

Duties

• Greet visitors, answer multi-line phone systems, and direct calls with professional phone etiquette
• Perform data entry, filing, and proofreading to ensure accuracy of documents and records
• Utilize Microsoft Office Suite and Google Workspace for document creation, email correspondence, and calendar management
• Handle office management tasks such as supply inventory, mail distribution, and basic bookkeeping using QuickBooks or similar software
• Provide excellent customer support by addressing inquiries promptly and courteously in person or via phone/email
• Support administrative functions including calendar coordination for executives, organizing meetings, and managing personal assistant duties as needed

Skills

• Proven experience with office management, clerical duties, and administrative support in a professional setting
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry tools
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
• Exceptional typing speed combined with attention to detail for proofreading and document accuracy
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Knowledge of office equipment such as multi-line phones, fax machines, scanners, and printers
• Outstanding customer service skills with a professional demeanor and excellent phone etiquette
• Ability to manage time effectively while prioritizing urgent tasks and maintaining professionalism under pressure
• Highly experienced in taxation, including tax planning, compliance, and related financial matters.

Join us as a Secretary where your energy fuels our success Bring your organizational prowess, technical skills, and passion for helping others to create a vibrant workplace that values efficiency and exceptional service. We are committed to supporting your growth through a positive environment that recognizes your contributions every day

Pay: From $20.00 per hour

Expected hours: 8.0 per week

Work Location: Hybrid remote in Winnetka, CA 91306

Salary : $20