Payroll Specialist

Reports to: Controller Classification: Full-time; exempt

Summary: The Payroll and Billing Specialist is responsible for managing the accurate processing of employee payroll and client billing. This role ensures all employees are paid correctly and on time and that all invoices are generated and distributed per contractual obligations. The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to manage multiple deadlines.

Key Responsibilities:

• Process full-cycle payroll on a regular basis (weekly, biweekly, or semi-monthly).
• Maintain and update employee payroll records including new hires, terminations, rate changes, and tax withholdings.
• Review timekeeping records and address discrepancies in hours worked, paid time off, and overtime.
• Ensure compliance with federal, state, and local payroll laws and company policies.
• Handle payroll deductions such as benefits, garnishments, and retirement contributions.
• Generate payroll reports and support year-end tax reporting (e.g., W-2s, 1099s).
  
  
  

Accounts Payable:

• Process vendor invoices and ensure timely payment according to company policy.
• Match invoices to purchase orders and receipts for accuracy and completeness.
• Enter A/P transactions into the accounting system and prepare payment runs.
• Reconcile vendor statements and respond to inquiries from vendors.
• Maintain accurate A/P records and assist in month-end closing and reporting.
  
  
  

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree in accounting, Business Administration, or a related field preferred.
• 2 years of experience in payroll, billing, or general accounting.
• Experience with payroll and billing software (e.g., ADP, QuickBooks, Paycom, Sage, etc.).
• Strong understanding of payroll regulations and billing practices.
• Excellent data entry and reconciliation skills.
• Proficiency in Microsoft Excel and general computer applications.
• Strong organizational and time management skills
• Ability to handle confidential and sensitive information with integrity.
• Effective communication and interpersonal skills
  
  
  

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to use hands and fingers to operate a keyboard, calculator, and office equipment.
• Visual acuity to review detailed financial documents and data on screen or paper.
• Occasional standing, walking, and reaching with arms and hands.
• Ability to lift up to 15 pounds occasionally (e.g., file boxes, office supplies).
• Regularly required to speak and hear clearly, particularly in communicating via phone or in meetings.
  
  
  

While performing the duties of this job, the employee is regularly exposed to an office environment in which the noise level is usually low to moderate. The employee is occasionally exposed to outside weather conditions as well as Individual residences in which the noise levels are usually moderate.

LEL Home Services is an Equal Opportunity Employer. We are committed to fostering, cultivating, and preserving a culture of diversity, equality, and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.