Administrative Assistant to the Director of Student Services

Job Description: Administrative Assistant to the Director of Student Services FTE: Full Time Location: Central Office Reports to: Director of Student Services Qualifications: Three or more years of experience as an Administrative Assistant (PREFERRED) High School diploma plus additional specialized training equal to two years of college Strong verbal and written communication skills Familiarity with special education processes and timelines Proficient in the use of PowerSchool, Frontline/eSped, and Infinite Visions (PREFERRED) Knowledge of database and Google applications and ability to understand, apply, and use software applications (e.g. Word, Excel) Knowledge of accounting and bookkeeping principles Organizational and time management skills Ability to maintain confidentiality of information regarding school district financial and other information Ability to work independently as well as work cooperatively with others Ability to prioritize multiple tasks and perform detailed work accurately and efficiently Able to handle a high-volume workload in a fast-paced environment Responsibilities: Performs diversified administrative duties for the Director of Student Services Oversees the Director of Student Services calendar for appointments, meetings both in-district and out-of-district and conferences Respond to routine matters not requiring the Director of Student Services attention in accordance with established policies and procedures Maintain appropriate filing systems and procedures for all Special Education files, both active and inactive located in the Student Services Office Process IEPs and IEP documents, 688 Referrals, Evaluations, Meeting Notices, Referral Packets Update student data for both in-district and out-of-district information Collaborating with Team Chairs and special education staff to maintain compliance Create SY and ESY specialized transportation rosters, and work with transportation vendors for routes and cost Create and maintain account spreadsheets for out-of-district tuitions, student transportation, meeting timelines, and budgeting purposes Purchase order processing, maintain records, and follow-up with vendors and accounts payable as necessary Performs any bookkeeping and related tasks for all SpEd purchase orders, and invoice processing Maintain the district special education student records both active and archived Provide Frontline/eSped technical assistant, maintain data, and complete yearly rollover Assist the ESY Coordinator with the ESY program, track parent responses, process recommendations, documents, and transportation Monitor, track, and submit all SpEd Indicator data Coordinate, schedule, and create all meeting documents for all out-of-district students Participate and submit Medicaid data monthly and quarterly Work with Data & Reporting Specialist/Grant Writer to verify Sims data Maintain all ELL original student records Arrange for interpreters for team meetings (languages, deaf, etc.) Assists Team Chairs with secretarial duties and record-keeping Assist the Director of Student Services with Circuit Breaker reporting and processing

Salary : $50,000 - $60,000