Event Coordinator

POSITION: Event Coordinator

REPORTS TO: Event Manager

DEPARTMENT: Sales & Services

FLSA STATUS: Salaried Exempt

LEGENDS & ASM GLOBAL

Two powerhouse companies have joined forces to redefine excellence in sports, entertainment, and live events. Together, we combine unmatched expertise with a global reach, offering an end-to-end solution across all areas of venue operations and revenue generation for many of the world’s most iconic brands and venues.

Legends brings a 360-degree, data-driven approach across planning, sales, partnerships, hospitality, and merchandise, working with top-tier clients to deliver exceptional experiences.

ASM Global, the world leader in venue management and live event production, oversees 400 arenas, stadiums, convention/exhibition centers, and performing arts venues globally.

Our organization is committed to building an inclusive, innovative environment where differences drive solutions that benefit our team members, guests, and partners. Guided by our values of respect, integrity, and accountability, we create a workplace where everyone can succeed. Are you ready to be part of the team that is transforming live entertainment? Join us to make legends happen!

Essential Duties And Responsibilities

• Meets with clients and/or their liaison(s) to plan and organize event logistics.
• Coordinates activities with the various service contractors for events.
• Guides clients in the preparation of events by interpreting and explaining contract provisions, policies, and procedures.
• Keeps clients informed as to status of deadline schedules, including but not limited to floor plan submissions, meeting room set-up specifications, insurance requirements and other relevant details.
• Makes check requests and event related purchases.
• Provides clear, concise, and timely communications of detailed requirements to the appropriate Operations personnel.
• Assists in scheduling operational set-ups to provide equipment or service’s needs. Monitors and supervises facility set-up when necessary.
• Serves as primary liaison between clients and facility departments.
• Monitors in-house events, maintaining close contact with clients and facility staff to ensure successful events. Follows-up on all client requests, concerns, and problems.
• Attends appropriate planning, organization and other event and facility meetings in support of facility operations.
  
  

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Education and/or Experience

• Bachelor's Degree from four-year University
• 1 to 2 years related experience and/or training.
• Or equivalent combination of education and experience
  
  

Skills And Abilities

• Working knowledge of the principles of facility management, services, and equipment for a similar facility
• Demonstrated AutoCAD proficiency will be strongly preferred.
• Proficiency in Microsoft Office software and general office equipment
• Demonstrated organizational, planning, and problem-solving skills.
• Excellent communication, presentation, and interpersonal skills.
• Ability to prioritize multiple projects and meet deadlines. Work effectively under pressure and/or stringent schedules.
• Ability to work with minimal supervision and to interact with all levels of staff and clients.
  
  

Compensation

Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

WORKING CONDITIONS

Location: On Site or Remote (Venue/Location)

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

NOTE:

The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.