Executive Assistant/Bookkeeper

Schedule: Flexible hours/days between 9:00 AM – 5:00 PM M-Fr 15-20 hrs per week

Job Summary

We are seeking a reliable and organized part-time person to provide essential administrative support and perform light bookkeeping duties in our office. The ideal candidate will handle day-to-day office operations including correspondence, filing, ordering supplies, coordinating travel plans, and maintaining basic financial records with accuracy and confidentiality.

Key Responsibilities

Administrative Support

•  Manage incoming and outgoing correspondence (email and mail)

•  Prepare, edit, and format letters, memos, reports, and other documents

•  Maintain organized physical and digital filing systems

•  Schedule appointments and maintain calendars

Light Bookkeeping

•  Record and categorize basic financial transactions (accounts payable/receivable support)

•  Process invoices, expense reports, and simple reimbursements

•  Assist with bank reconciliations and maintain accurate financial records

•  Prepare basic reports and support month-end processes as needed

•  Handle petty cash and track office-related expenses

Ordering & Inventory

•  Monitor office supply levels and place orders as needed

•  Coordinate purchasing of supplies, equipment, and other office materials

•  Track deliveries and maintain simple inventory records

Travel Planning

•  Arrange travel itineraries including flights, hotels, transportation, and meetings

•  Prepare travel expense reports and ensure compliance with company policies

•  Coordinate logistics for business trips and events

Other Duties

•  Provide general administrative support to staff and management

•  Maintain confidentiality of sensitive information

•  Perform other related duties as assigned

Qualifications

•  High school diploma or equivalent required; associate degree or relevant certification preferred

•  Previous experience in administrative support, secretarial work, or light bookkeeping preferred

•  Proficiency with Microsoft Office (Word, Excel, Outlook), Google,  and basic accounting software or spreadsheets

•  Strong organizational skills and attention to detail

•  Excellent written and verbal communication skills

•  Ability to multitask, prioritize, and work independently

•  Discretion and professionalism in handling confidential information

•  Ability to work on-site

Preferred Skills

•  Experience with accounting software (e.g., QuickBooks, Peachtree, Excel )

•  Familiarity with travel booking platforms

•  Knowledge of office management best practices

Compensation

•  Hourly Rate: $18 – $25 per hour, commensurate with experience.