Litigation Legal Assistant/Administrative Assistant

REQUIREMENTS:

• At least three years of working at a litigation-oriented law firm (preferably involving personal injury claims).

QUALIFICATIONS:

• You have experience overseeing and/or managing a litigation-oriented law office, working with other staff members and handling all tasks needed to keep the office running efficiently and ensuring all deadlines are met.
• You are self-motivated with a "get it done" attitude.
• You have experience ordering and organizing medical records and bills, as well as other documents and evidence needed to prove a client’s legal claim.
• You have experience handling incoming phone calls and emails for a law firm.
• You are extremely organized and detail oriented.
• You are not easily defeated and strongly believe success is earned, not given.
• You have experience scheduling litigation-related matters and handling the calendar of one or more litigation attorneys to ensure no deadline is ever missed.
• You are a self-starter, responsible, and can work without the need for consistent oversight and management.
• You have the ability to work under pressure and meet deadlines.
• You are capable of taking constructive criticism and have a genuine desire to consistently learn and grow as a professional.
• You have good interpersonal and communication skills.
• You consistently have a positive attitude and enjoy working in a legal environment.
• You understand the importance of meeting deadlines in a litigation law firm and consistently meet such deadlines.
• You know how to use case management software (i.e., Filevine, Clio, etc.), Microsoft Office, Word, Excel, Adobe, and other programs.
• You would enjoy communicating with clients, medical professionals, court personnel, and a wide variety of other people about legal matters.

JOB-RELATED TASKS:

• Managing and overseeing all administrative responsibilities and the day-to-day operations of the legal office to ensure everything runs smoothly and the clients are very satisfied with our legal services.
• Carefully track deadlines on a daily basis and input them into the appropriate calendar to ensure no deadlines are ever missed.
• Help manage the firm’s caseload and work with other staff members to ensure the cases are being investigated and worked up efficiently and effectively.
• Work as a team with a small staff, providing any assistance needed to help improve the firm’s services.
• Monitor and screen calls, emails, and voicemails for attorneys.
• Conduct initial phone consultations with potential clients.
• Pay case-related bills, as well as send invoices and retainer fee requests.
• Independently obtain and organize medical records and/or other documents relevant to our clients’ claims.
• Keep all client information confidential.
• Communicate with clients, medical professionals, court personnel and others to ensure our clients are kept up-to-date on their case and the firm obtains the material we need to provide the best representation possible.
• Schedule case-related matters such as depositions, mediations, etc.
• Serve as the initial and/or primary point of contact for many of our clients.
• Consistently provide efficient and effective administrative assistance.
• Up our game with respect to caring for clients to help ensure that every client has a positive experience working with us, even when we can’t control certain outcomes.

Our work culture is very important to us. We want to continue growing by adding people who are hard-working, driven, responsible, organized, empathetic, adaptable, trustworthy, friendly, team-oriented, and dedicated to helping those unfortunate individuals who have suffered some sort of loss due to the acts and/or omissions of others. We want people who are interested in what we are trying to accomplish and want to have a lasting and rewarding career with us. If you are looking for a short-term job, this position is not for you. We want to build long-term and successful relationships with our employees.

We expect the person we hire to be able to grow with us and to seek solutions to problems, not excuses. You must be able to adapt and change as needed to consistently meet the firm requirements as we continue to grow. We want to hire the right person and provide him or her with an opportunity to become an incredible asset with a valuable set of skills.

Pay: $17.00 - $22.00 per hour

Benefits:

• Free parking
• Opportunities for advancement

Experience:

• Litigation: 3 years (Preferred)

Work Location: In person

Salary : $17 - $22