What are the responsibilities and job description for the Executive Assistant position at Legacy Staffing Solutions, Inc.?
About Our Client:
Our client is a longstanding and integral non-profit organization based in Bakersfield, California. With a strong history of community impact and service, the organization plays a vital role in the region through dedicated programs, initiatives, and partnerships that support meaningful causes and improve the lives of local residents.
What They Bring to the Table:
Our client offers a stable and rewarding administrative role in a mission-driven non-profit with competitive compensation for the sector, comprehensive benefits, and a supportive culture that values work-life balance, professional growth, and meaningful contribution to the community.
- Competitive salary commensurate with experience
- Comprehensive benefits including health, dental, and vision coverage
- Generous paid time off and paid holidays
- Professional development opportunities
- Supportive, collaborative culture with emphasis on mission alignment and long-term stability
What You Bring to the Table:
We are seeking an experienced Administrative Assistant with proven high-level support for a President or CEO, excellent minute-taking skills for large board meetings, and the ability to manage a large board with diverse personalities. You must possess outstanding communication skills, strong multitasking abilities, and experience handling travel arrangements and invoicing. In this role, you will provide professional, confidential, and proactive support to the President while ensuring smooth board operations and executive-level coordination in a fast-paced, mission-focused non-profit environment.
Key Responsibilities:
- Manage the President’s calendar, schedule high-level meetings and travel arrangements, prepare itineraries, and handle all associated invoicing and expense reporting
- Take accurate, professional minutes for large board meetings and committee sessions, distribute them promptly, and track follow-up action items
- Serve as the primary point of contact and liaison for a large board of directors, managing communications and relationships with a variety of personalities and stakeholders
- Prepare correspondence, reports, presentations, board packets, and confidential documents with a high degree of accuracy and professionalism
- Coordinate board meetings, special events, and logistics while maintaining strict confidentiality and attention to detail
- Provide general executive support, including multitasking across competing priorities, managing records, and assisting with special projects as needed
This is a valuable opportunity to join a respected, longstanding non-profit in Bakersfield where your executive support experience, board management skills, and strong communication abilities will directly support leadership and advance meaningful community work in a collaborative, purpose-driven environment.