Construction Office Coordinator

Job Title: Construction Office Coordinator

Location: Bakersfield, CA

Employment Type: Full-Time/Temp-to-Hire

Position Overview

Legacy Staffing is seeking a highly organized and detail-oriented Construction Office Coordinator on behalf of our client, a growing construction company. This role is essential for ensuring smooth administrative processes, accurate financial tracking, and effective communication between office and field teams. The ideal candidate will have strong organizational skills, proficiency in QuickBooks, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Provide administrative support to Project Manager and Superintendent, ensuring timely coordination of project activities
• Organize and maintain project documentation, including contracts, permits, drawings, and compliance reports
• Schedule meetings, prepare agendas, record minutes, and follow up on action items
• Process transactions in QuickBooks, including invoices, expense reports, and purchase orders
• Monitor project budgets and assist with cost tracking and variance reporting
• Prepare accurate financial summaries for management review
• Implement efficient filing systems for digital and physical records
• Oversee inventory tracking and procurement of materials and supplies
• Maintain compliance with safety regulations, building codes, and company policies
• Assist with onboarding new staff and coordinating training sessions
• Ensure all employee documentation is completed and filed appropriately
• Perform other related duties as assigned to support overall project success

Required Skills & Abilities

• Strong knowledge of construction office management procedures
• Excellent verbal and written communication skills
• Strong interpersonal and customer service abilities
• Exceptional organizational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines
• Proficiency in Microsoft Office Suite and QuickBooks

Education & Experience

• High school diploma or equivalent required; Associate’s degree in office administration or related field preferred
• Minimum 3 years of administrative or clerical experience required

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer
• Ability to lift up to 15 lbs occasionally

If you are a proactive professional who thrives in a dynamic construction environment, we encourage you to apply. Legacy Staffing is proud to connect talented individuals with rewarding career opportunities.