Accounts Payable Specialist

Support with Accuracy. Serve with Integrity. Build a Legacy of Trust.

At Legacy Senior Living, every detail matters—especially when it comes to stewarding the financial resources that help us serve the Greatest Generation. As an Accounts Payable Specialist, you’ll play a vital role in maintaining accurate records, supporting multiple communities, and ensuring that vendors and partners are paid efficiently.

This position is about more than numbers—it’s about accountability, care, and excellence in service.

Your Role in the Legacy Mission

As the Accounts Payable Specialist, you’ll provide essential accounting support to ensure timely, accurate, and compliant payment processing for all Legacy communities. You’ll help uphold our values of honor, faith, and integrity through precision, organization, and professionalism in every transaction.

Your attention to detail supports our mission—allowing our teams to focus on what truly matters: providing compassionate care and a meaningful experience for our residents.

What You’ll Do

Accounts Payable & Vendor Management

• Manage vendor setup and maintenance, ensuring accurate profiles and W-9 documentation for all entities.

• Enter invoices for multiple entities accurately and in a timely manner.

• Process weekly payment runs via check, ACH, and other approved methods while overseeing the end-to-end operations of transactions. 

• Record and reconcile ACH payments for accuracy and completeness.

• Maintain vendor files and documentation in compliance with company policies and audit standards.

• Prepare and issue annual 1099s for all entities in accordance with IRS requirements.

• Process manual checks as needed, ensuring proper authorization and recordkeeping.

• Communicate professionally with vendors to resolve payment questions and discrepancies.

Accounting & Reporting

• Support monthly reconciliation and audit processes through accurate documentation and reporting.

• Assist with ad hoc reports, analysis, and special accounting projects as assigned.

• Collaborate with the Accounting and Operations teams to improve efficiency, accuracy, and process flow.

Process Improvement and Technology Utilization

• Develop a deep understanding of accounting software - knowledge of Sage Intact is a plus. 
• Identify and implement opportunities for process automation and efficiency improvements within the AP workflow.
• Leverage AP automation tools in Sage Intact to streamline processes and reduce manual effort.
• Oversee the implementation and maintenance of accounts payable module in Sage Intact.

Compliance & Teamwork

• Ensure all payables follow established internal controls, company policies, and regulatory standards.

• Maintain confidentiality of financial information and vendor data.

• Participate in department meetings and training sessions as needed.

• Support cross-functional collaboration with Home Office and community leadership teams.

Who You Are

• A detail-oriented and dependable accounting professional committed to accuracy and integrity.

• Experienced in accounts payable, general accounting, or bookkeeping.

• Skilled in vendor management, invoice processing, and payment systems.

• Proficient in Microsoft Office (especially Excel); experience with accounting software or ERP systems preferred.

• Organized and efficient, with strong communication and problem-solving skills.

• Able to manage multiple priorities and deadlines with professionalism.

• Must pass background checks and meet all applicable company and state requirements.

Why Legacy?

At Legacy Senior Living, we’re a family-owned organization built on trust, compassion, and excellence. You’ll find a culture that values your precision, respects your expertise, and gives you room to grow.

We offer:

• Competitive pay

• Health, dental, vision, and life insurance

• Paid time off & 401(k) with company match

• Telehealth access and employee assistance programs

• Professional development and training opportunities

• A mission-driven environment grounded in faith and respect

Join Our Legacy

If you’re ready to bring your attention to detail, reliability, and integrity to a company that values purpose as much as precision—join Legacy Senior Living, where your work supports a mission that truly matters.