Appointment Booker / Phone Sales

APPOINTMENT SETTER

In-Person | Stillwater, Oklahoma

Do you love meaningful conversations and helping people feel truly seen?

At Legacy Portrait Art, we create exquisite, heirloom-quality portrait artwork that celebrates family, connection, and the stories that matter most. Located on Historic Campus Corner in Stillwater, Oklahoma, our studio specializes in fine art portraits of families, children, and beloved pets.

We are growing—and we’re looking for an in-person Appointment Setter who thrives on human connection, loves beautiful things, and can guide families into an unforgettable portrait experience with warmth, confidence, and heart.

If you’re emotionally intelligent, articulate, naturally encouraging, and enjoy helping people say yes to something meaningful, this role may be perfect for you.

The Role

In-person at our studio located in Stillwater, Oklahoma.

You are the first voice and first impression of our studio—the person who helps clients feel welcomed, chosen, and excited. Your conversations set the tone for the entire client experience.

You will:

• Make 75 outbound calls daily to warm leads (no cold calling)
• Answer inbound calls and respond to inquiries with warmth and professionalism
• Follow a proven script while keeping conversations natural, personal, and relaxed
• Learn each client’s story—what matters to them and why now
• Confidently schedule portrait sessions and secure reservation deposits
• Clearly and compassionately explain pricing and the value of our artwork
• Handle questions and objections with empathy and grace (no pressure)
• Track all communication and bookings accurately in our CRM (GoHighLevel)
• Help meet and exceed weekly and monthly booking goals
• Work closely with our studio team to ensure a seamless client experience

You’re a Great Fit If You…

• Have a friendly, upbeat phone voice and excellent communication skills
• Truly enjoy talking with people and building rapport quickly
• Love the rhythm of “smile and dial”
• Have experience in phone sales, appointment setting, or customer service
• Feel comfortable guiding people toward decisions with confidence and kindness
• Value family, marriage, children, pets, and meaningful relationships
• Appreciate luxury experiences and understand what exceptional service feels like
• Are detail-oriented, dependable, and thrive with structure and goals
• Are tech-savvy and comfortable using CRM and scheduling tools
• Believe in the power of art, storytelling, and preserving family legacy

Position Details

• Part-time: 25–30 hours per week
• Location: In-person at our Stillwater, OK studio
• Compensation: Starting at $15/hour generous performance-based bonuses
• Training: Full onboarding, scripts, and ongoing coaching provided
• Growth: Opportunities to grow within a luxury, creative business

About Legacy Portrait Art

Formerly known as Beadles Portraits, our studio has served families across Oklahoma for more than a decade. Our artwork hangs in homes as a daily reminder of love, belonging, and legacy.

We don’t just take pictures—we create heirlooms.

Our team is passionate, supportive, and deeply committed to creating an experience that is just as meaningful as the artwork itself.

Learn more at www.beadlesportraits.com

What You’ll Love

• Being part of a purpose-driven studio that celebrates families and connection
• Meaningful work that truly impacts children and families
• A balance of creativity, structure, and goal-driven success
• A respectful, supportive team that values growth and collaboration
• A beautiful studio environment filled with art and intention

Ready to Apply?

Please submit:

• A short cover letter sharing why this role speaks to you and why you’d be a great fit (let your personality shine!)
• Your resume

Please note:
We will not respond immediately to all applicants. To be considered, you must follow the instructions in the automated email response from really. Only applicants who follow the process will be reviewed.

We can’t wait to hear from you—and to discover if your voice is the one our clients will fall in love with.

Job Type: Part-time

Pay: From $15.00 per hour

Expected hours: 25 – 30 per week

Benefits:

• Paid training

Education:

• High school or equivalent (Required)

Experience:

• sales: 1 year (Required)

Work Location: In person