HR Coordinator (H-2A Program)

Position Overview

We are seeking a detail-oriented and highly organized HR Coordinator to support our H-2A workforce operations. This role plays a critical part in onboarding, payroll processing, compliance, and employee lifecycle management for seasonal agricultural workers.

The ideal candidate is comfortable working across multiple systems, managing time-sensitive processes, and ensuring accuracy in a fast-paced environment.

Key Responsibilities

Onboarding & Employee Setup

• Coordinate onboarding of H-2A workers, including system setup and documentation
• Enter and maintain employee records in systems such as Seso, Time Portal, and CenterPoint
• Assign employee IDs and create digital and physical employee files
• Set up direct deposit accounts and manage Intermex card distribution
• Prepare onboarding materials, logs, and compliance documentation
• Collaborate with Workforce Coordinators to ensure accurate and timely worker intake

Payroll & Travel Pay Processing

• Process weekly payroll for H-2A workers, ensuring accuracy of timesheets and hours worked
• Review and validate timekeeping data, including work delays, leave, and sick time
• Import timesheets and create payroll batches in CenterPoint
• Process travel reimbursements (partial and remaining incoming travel)
• Generate payroll reports and coordinate direct deposit file uploads
• Record payroll-related journal entries in QuickBooks

Travel & Reimbursement Administration

• Create and maintain travel logs for incoming and outgoing workers
• Calculate travel reimbursements, including meals, transportation, and visa-related costs
• Verify reimbursement data against system reports and vendor quotes
• Coordinate payment timing and ensure proper documentation and approvals

Employee Lifecycle & Offboarding

• Process employee departures, including travel home pay and final payroll adjustments
• Review departure documentation and ensure accuracy of last day worked and hours
• Coordinate contract deposit refunds and apply credits in QuickBooks
• Assist with bonus calculations and payroll processing for departing employees

Compliance & Driver Certification

• Maintain driver compliance records and ensure certifications remain current
• Process FLCE driver applications and renewals
• Coordinate required documentation such as fingerprints, medical exams, and license translations
• Submit driver information to insurance providers and maintain tracking logs

Reporting & Administrative Support

• Prepare contract progress reports (30- and 60-day milestones)
• Track contract hours, worker performance, and remaining labor needs
• Assist with invoicing support, including deposit invoices and documentation
• Maintain organized digital filing systems and ensure audit-ready records
• Support year-end processes such as W-2 preparation and reporting

Qualifications

• 2 years of experience in HR, payroll, or administrative coordination (agriculture or H-2A experience preferred)
• Strong attention to detail and ability to manage high-volume, repetitive processes with accuracy
• Experience with payroll systems (CenterPoint preferred) and accounting software (QuickBooks a plus)
• Proficiency in Microsoft Excel and Microsoft 365 tools
• Ability to manage multiple deadlines and prioritize tasks effectively
• Strong communication and organizational skills

Preferred Qualifications

• Experience working with H-2A programs or seasonal workforce management
• Familiarity with compliance requirements for agricultural labor contractors
• Experience with systems such as Seso, Time Portal, or similar workforce platforms

Why Join Us

• Be part of a team supporting essential agricultural operations
• Opportunity to work across HR, payroll, and compliance functions
• Collaborative environment with opportunities to improve and streamline processes

Salary Benefits

• $55,000 annual salary – paid weekly, full time exempt
• Paid Vacation, Holiday, PTO
• Health, Dental, and Vision Insurance

For more information or to apply – please contact us at office@legacylabor.com.

Legacy Labor, Inc. is an Equal Opportunity Employer