Assistant Bookkeeper

Legacy Counsellors, P.C. is always hiring! Growing Western Massachusetts law firm specializing in estate planning, wealth management, and real estate seeks an organized and conscientious part-time bookkeeper who shares our core values to support our busy Ludlow Office. We are a goal-oriented firm looking to hire a personally responsible, team-player with integrity and a can-do attitude, and someone who is comfortable with accountability and seeks personal and professional development. This position is to support our full-time bookkeeper.

Values Required: Integrity, Honesty, Service Orientation, Can-do Attitude, Accountability, Responsibility, Motivation, and a Good Sense of Humor.

Job Description:

As the Bookkeeping Assistant, you’ll play a key role in maintaining accurate financial records, assisting with client billing, managing trust accounts, and ensuring compliance with legal accounting standards. This position is ideal for someone with a strong eye for detail, a solid understanding of accounting, and a high level of discretion. This position is not remote, and requires in-person work in our Ludlow, MA Office.

Preferred Skills and Qualifications:

• 1 year of bookkeeping, accounting, or administrative experience (law office preferred)
• Working knowledge of trust accounting or willingness to learn
• Proficiency in QuickBooks, Microsoft Excel, and legal billing systems
• High level of accuracy and attention to detail
• Excellent time management and organizational skills
• Ability to maintain confidentiality and adhere to ethical standards
• Associate degree in accounting, finance, or related field preferred

Job Responsibilities:

- Record and reconcile daily financial transactions

- Process invoices, payments, and deposits

- Assist with managing client trust (IOLTA) accounts in accordance with state bar rules

- Reconcile bank and trust statements monthly

- Prepare client invoices and ensure timely billing

- Support payroll and employee expense tracking (as needed)

- Maintain organized and confidential financial files physically and electronically.

- Assist with audit preparation and financial reporting

- Use legal billing/accounting software (e.g., QuickBooks, Practice Panther, Qualia, Microsoft Office 365)

Please send a resume and cover letter detailing your salary requirements and relevant qualifications, as well as three references whom we may contact directly. In your cover letter, be sure to include your favorite Podcast that you are listening to, or if you don’t listen to Podcasts!

Job Type: Full-time 35-40 hours per week

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Free parking
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Ability to Commute:

• Ludlow, MA 01056 (Required)

Work Location: In person