Executive Assistant

General Summary

Realty Operations Group is a preeminent, family-owned property company committed to community development and long-term ownership. Our principles, consistently applied, have strengthened and deepened the expertise that supports our real estate leadership.

We are currently seeking an Executive Assistant to support our Managing Director of Business Operations

Essential Job Functions/Responsibilities

• Provide full support to Executives who oversee Business Operations
• Manage highly sensitive, confidential information with complete discretion
• Manage executive’s calendar
• Coordinate all travel logistics
• Screen calls for executive and handle inquiries within capacity
• Reconcile and process travel expenses
• Coordinate and prepare arrangements for internal and external conferences, meetings, luncheons and events
• Follow latest news on markets and provide briefings, if appropriate
• Interface with Company Principals, and other senior managers
• Conduct light research as needed
• Potential project work on an ad hoc basis
• Create PowerPoint presentations, if needed
• Recommend ways to help streamline processes and procedures
• Assist executive with administration of Benefits (applications & claims for medical, dental, vision, FSA, etc)
• Handle additional personal and confidential needs and requests
• Assist other individuals in the Investment Department as needed
• Review Investment Department invoices and submit to accounts payable
• Other light administrative support
• Potential project work on an ad hoc basis
• Provide office management support
• Find and schedule vendors for maintenance repairs/needs
• Act as point person on IT issues, etc.
• Order supplies
• Review vendor invoices and submit to accounts payable
• Other duties and responsibilities as assigned
  

Qualifications

• Bachelor’s Degree is required
• Proven admin or assistant experience
  
  

Skills

• Proficiency and experience working in Outlook, PowerPoint, Word and Excel
• Willingness to work in a family office
• Has strong organizational, communication (verbal and written) and multi-tasking skills
• Excellent attention to detail
  
  

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.