What are the responsibilities and job description for the Executive Assistant to Chief Executive Officer position at Northbound Executive Search?
A leading investment firm is seeking an experienced and adaptable Executive Assistant to provide strategic and hands-on support to the Chief Executive Officer. This is a fast-paced, dynamic environment where precision, discretion, and foresight are essential. The ideal candidate will be a true right hand — capable of anticipating needs, managing shifting priorities, and ensuring seamless execution across a wide range of business and administrative activities.
Key Responsibilities
- Provide comprehensive day-to-day support to the CEO, including complex calendar management, international travel coordination, and rapid scheduling adjustments
- Act as a trusted gatekeeper and liaison between the CEO, internal teams, investors, and external partners
- Monitor and prioritize incoming communications, draft correspondence, and ensure timely follow-up on key initiatives
- Attend select meetings or calls to capture notes and action items, ensuring follow-through and accountability
- Organize logistics for high-level internal and external meetings, including board sessions, investor engagements, and strategic offsites
- Manage the CEO’s workflow, priorities, and to-do lists with exceptional attention to detail
- Anticipate operational and logistical needs, proactively resolving issues before they arise
- Handle highly confidential and sensitive information with professionalism and discretion
About You
- 7 years of experience providing senior-level executive support in a high-performance, fast-paced environment (finance, technology, or related industries preferred)
- Exceptional organizational and multitasking skills; thrives under pressure and adapts easily to change
- High emotional intelligence and sound judgment, with the ability to read the room and communicate effectively across all levels
- Proactive, resourceful, and solutions-oriented—comfortable making decisions independently
- Strong command of modern productivity and collaboration tools (Google Workspace, Slack, Zoom, Microsoft Office Suite)
- Excellent written and verbal communication skills
- Flexible, professional, and driven by a “no task too small” mentality
Compensation & Benefits
- Base Salary: $150,000 - $250,000, depending on experience
- Comprehensive health, dental, and vision coverage
- 401(k) program with company match (eligibility applies)
- Flexible PTO and paid holidays
- Access to virtual medical services, dedicated benefits support, and employer-sponsored tax assistance programs
Salary : $150,000 - $250,000
