What are the responsibilities and job description for the Administrative Assistant position at Leeward Energy?
LRE (Leeward Renewable Energy) is a high-growth renewable energy company forging a sustainable future through integrity, innovation, and positive impact. We own and operate 30 large wind, solar, and energy storage projects across the United States, totaling over 3 gigawatts (GW) of generating capacity.
LRE has an ambitious goal of 10GW of operating assets by 2028 and are developing and contracting an increasing pipeline of new projects every year. We take a full-lifecycle approach to our projects, built on a long-term ownership model and a company culture dedicated to our community partners and protecting the environment.
Job Summary
The Solar Plant Administrative Assistant plays a critical operational support role within the plant, ensuring smooth execution of administrative, reporting, and coordination tasks that enable safe and efficient plant performance. Reporting to the Plant Manager or Operations Manager, this position works onsite with the Operations team to manage records, track workflows, support reporting, and coordinate communications with vendors, contractors, and internal stakeholders.
The Solar Plant Administrative Assistant plays a critical operational support role within the plant, ensuring smooth execution of administrative, reporting, and coordination tasks that enable safe and efficient plant performance. Reporting to the Plant Manager or Operations Manager, this position works onsite with the Operations team to manage records, track workflows, support reporting, and coordinate communications with vendors, contractors, and internal stakeholders.
Responsibilities
- Maintain and manage plant records, logs, and documentation to ensure operational and regulatory compliance
- Coordinate operational schedules, meetings, and site visits to support plant activities
- Assist in tracking procurement, inventory, and material usage, ensuring tools, spare parts, and consumables are available for operations
- Assist in preparation and analysis of operational reports, metrics, and presentations for management
- Serve as a liaison with vendors, contractors, and internal teams to ensure efficient execution of plant projects and maintenance
- Support work planning, permitting, and reporting processes using Maximo or other CMMS/ERP tools
- Assist with HR and workforce-related documentation, including timesheets and training records
- Monitor and help streamline administrative workflows, identifying opportunities to improve efficiency and accuracy
- Ensure all administrative activities adhere to site protocols, safety standards, and company policies
- Provide operational support during site activities as needed, including assisting with BOP documentation and contractor coordination
- Represent the company professionally in all internal and external interactions
Qualifications
- High school diploma or equivalent required. Associate or bachelor’s degree in business administration, operations, or related field preferred
#LinkedIn-OnSite
Leeward Management Services, LLC is committed to employing a diverse workforce and provides equal employment opportunity for all individuals regardless of race, color, gender, age, national origin, marital status, sexual orientation, gender identity, status as a protected veteran, genetic information, status as a qualified individual with a disability, or any other characteristic protected by law.
Notice to Recruiters and Staffing Agencies: Leeward Renewable Energy (LRE) does not accept unsolicited resumes from recruiting vendors or employment agencies. Only recruiting vendors with a current, signed agreement in place with LRE are authorized to submit resumes for specific, requested positions. All unsolicited resumes and candidate profiles submitted to LRE, or any LRE employee, without an active agreement or written request from LRE’s HR Department, will be considered property of LRE. LRE will not be responsible for any fees or expenses associated with unsolicited resumes or candidates submitted in this manner.
