Executive Assistant to the CEO

Overview
We are seeking a highly organized and proactive Executive Assistant to support the CEO in a dynamic corporate environment. This role requires a professional with exceptional administrative skills, the ability to manage multiple priorities, and a keen attention to detail. The successful candidate will serve as a key point of contact for internal and external stakeholders, ensuring smooth daily operations and efficient executive support.

Duties

• Provide comprehensive administrative support to the CEO, including managing calendars, scheduling meetings, and coordinating appointments using Microsoft Outlook Calendar and Google Workspace.
• Handle phone calls with professionalism and courtesy, utilizing multi-line phone systems and maintaining excellent phone etiquette.
• Prepare, proofread, and transcribe documents, reports, and correspondence with accuracy and attention to detail.
• Assist with event planning for company functions, meetings, and special projects.
• Manage office operations including filing, data entry, bookkeeping using QuickBooks, and maintaining organized records.
• Support project coordination efforts across various departments to ensure timely completion of initiatives.
• Oversee office management tasks such as front desk duties, customer service interactions, and managing office supplies.
• Utilize office software such as Microsoft Office Suite (Word, Excel, PowerPoint) and DocuSign for electronic signatures.
• Perform clerical tasks including filing, data entry, proofreading documents, and transcription services as needed.
• Coordinate personal assistance tasks for the CEO when required, including travel arrangements and personal scheduling.

Requirements

• Proven experience in executive administrative support or personal assistant roles within a professional office environment.
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced setting.
• Excellent typing speed and proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and office management tools.
• Experience with project coordination, event planning, bookkeeping (QuickBooks), and data entry.
• Exceptional communication skills with professional phone etiquette and customer service experience.
• Demonstrated office experience including front desk management and clerical responsibilities.
• Ability to handle proofreading and transcription accurately while maintaining confidentiality.
• Familiarity with multi-line phone systems and calendar management tools such as Microsoft Outlook Calendar.
• High level of computer literacy with the ability to adapt quickly to new software applications.
• Strong organizational skills complemented by attention to detail and problem-solving abilities. This position offers an opportunity to work closely with executive leadership in a collaborative environment that values professionalism, efficiency, and initiative.

Pay: $70,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Work Location: In person

Salary : $70,000 - $80,000