What are the responsibilities and job description for the Executive Assistant to the CEO position at Nation Security of South Florida?
Executive Administrative Assistant – CEO Support
Location: Miami, FL | Full-Time
Overview
We are looking for a highly organized and discreet Executive Administrative Assistant to provide dedicated support to our CEO at our Miami headquarters. This critical role is perfect for a proactive professional who excels at managing complex schedules, coordinating high-level logistics, and acting as a trusted partner to the executive team. The role requires frequent interaction with clients, franchise partners, and internal teams in both English and Spanish.
Key Responsibilities
- Calendar & Schedule Management: Oversee the CEO’s calendar, coordinating meetings, briefings, site visits, and operational reviews across multiple Florida locations.
- Travel & Logistics: Plan and manage all business travel, accommodations, and transportation, often with short notice.
- Communication & Correspondence: Serve as the CEO’s primary point of contact, screen calls and emails, and draft professional correspondence, presentations, and reports in English and Spanish.
- Meeting & Project Support: Prepare agendas, compile updates, and organize materials for leadership meetings, team sessions, and client or investor presentations.
- Administrative Operations: Manage expense reports, invoices, office supplies, and internal events, ensuring smooth office operations.
- Confidentiality: Handle sensitive company information, contracts, personnel files, and financial data with the utmost discretion.
Qualifications
- Experience: Minimum 3 years of administrative experience, including 1–2 years supporting a C-level executive. Experience in security services, logistics, or related industries is a plus.
- Bilingual: Fluent in English and Spanish, both written and spoken, with excellent professional communication skills.
- Technical Skills: Advanced proficiency in Microsoft Office; familiarity with CRM or project management tools preferred.
- Attributes: Highly organized, detail-oriented, proactive, and able to thrive under pressure in a fast-paced environment.
Location: Full-time, onsite at our Miami, FL headquarters.
Job Type: Full-time
Pay: $50,000.00 - $52,000.00 per year
Benefits:
- Employee assistance program
- Employee discount
- Paid time off
- Referral program
Education:
- Associate (Preferred)
Language:
- English (Preferred)
- Spanish (Preferred)
Work Location: In person
Salary : $50,000 - $52,000