Executive Receptionist

My client is a boutique private equity firm located in the heart of Brickell, known for their dynamic investment portfolio and collaborative, high-performing culture. They are seeking an experienced and polished Office Concierge to serve as the first point of contact for clients, investors, and partners while ensuring seamless day-to-day office operations.

Position Overview:

The Office Concierge plays a key role in creating an exceptional client and employee experience. This individual will provide professional front-desk support, coordinate meetings, and events, and assist with administrative and hospitality needs to maintain a sophisticated and welcoming office environment.

Key Responsibilities:

• Greet and assist guests, clients, and executives with professionalism and discretion.
• Manage the front desk, phone lines, and visitor coordination.
• Coordinate meeting rooms, conference calls, and catering as needed.
• Oversee office supplies, vendor relationships, and facility maintenance requests.
• Support internal events and investor meetings, ensuring all logistics are handled smoothly.
• Assist with travel arrangements, scheduling, and general administrative support.
• Uphold a high standard of presentation and confidentiality in all interactions.

Qualifications:

• 3 years of experience in a professional services environment (finance, legal, or hospitality preferred).
• Exceptional interpersonal and communication skills.
• Strong attention to detail and organizational abilities.
• Proficiency with Microsoft Office Suite and scheduling tools.
• Polished, client-service–oriented demeanor with a proactive mindset.
• Bachelor’s degree preferred.