Deputy County Clerk - Recording

Department: Lee County Clerk & Recorder

Position Type: Full-Time, Non-Exempt

Salary Level: $18.00 - $20.00/hr

Location: Dixon, IL

Join the Lee County Clerk & Recorder's Office!

Lee County is seeking a dependable, detail-oriented, and customer-service focused individual to join the County Clerk & Recorder's Office as a Deputy County Clerk with a focus on Recording. This position provides administrative and clerical support with a primary focus on the recording, indexing, retrieval, and maintenance of official county and property-related records. The Deputy County Clerk works closely with the public, attorneys, title companies, county departments, and other agencies and plays an important role in ensuring county records are accurate, accessible, and properly maintained.  

What You'll Do

• Provide professional and courteous customer service to the public, attorneys, title companies, county staff, and outside agencies.
• Answer phones, respond to questions, and provide information regarding recording services, county procedures, and official records. 
• Record, index, file, and maintain official county and property-related documents. 
• Review documents for completeness and verify legal descriptions for accuracy prior to recording. 
• Search and retrieve recorded documents and archived records. 
• Perform back indexing and maintain accurate electronic ad physical records. 
• Assist with delinquent tax lookups, tax extension processes, and related transactions. 
• Receive and process payments, prepare receipts, balance transactions, and assist with deposits. 
• Prepare daily and monthly reports and maintain organized records and databases. 
• Coordinate with the Treasurer's Office, Assessment Office, and other county departments regarding property and tax-related matters. 
• Perform data entry, filing, scanning, copying, document preparation, and other general office duties. 
• Learn and apply applicable state statutes, county ordinances, policies, procedures, and regulations. 
• Assist with special projects and perform other duties as assigned. 

What We're Looking For

The ideal candidate will be organized, dependable, detail-oriented, and comfortable working with the public in a busy office environment. The ability to manage multiple priorities, maintain accuracy, and provide excellent customer service is essential. 

Required

• High school diploma or equivalent
• Basic computer proficiency and experience using standard office equipment
• Ability to learn and apply applicable laws, regulations, policies, and procedures
• Valid driver's license, as required for assigned duties
• Legal authorization to work in the United States
• Ability to successfully complete a required background check

Preferred

• Previous clerical, administrative, customer service, or related office experience
• Experience in local government, records management, elections, or another public-sector office
• Associate degree or coursework in business administration, public administration, or a related field
• Experience handling payments, balancing receipts, or maintaining financial records
• Bilingual communication skills

Skills & Qualifications

Successful candidates will demonstrate:

• Excellent customer service and communication skills
• Strong attention to detail and organizational skills
• Ability to multitask and prioritize in a busy office environment
• Professionalism and the ability to work effectively with the public and coworkers
• Ability to maintain confidentiality and handle sensitive information appropriately
• Basic mathematical and cash-handling skills
• Ability to work independently while also contributing to a team
• Willingness and ability to learn new systems, procedures and applicable laws and regulations

Benefits

Lee County offers a competitive benefits package for eligible full-time employees, including:

• Medical, Dental, and Vision Insurance
• Employer-funded Health Reimbursement Arrangement (HRA)
• Life Insurance - Employer-provided life insurance, with supplemental life insurance options available
• Paid Time Off - Vacation, sick leave, and other paid leave benefits in accordance with County policy
• Paid Holidays - Paid holidays in accordance with the County holiday schedule
• Retirement - Participation in the Illinois Municipal Retirement Fund (IMRF)
• 457(b) Deferred Compensation Plan - Voluntary retirement savings option
• Employee Assistance and Wellness Programs

Work Environment

This is a full-time position working Monday through Friday during regular county office hours. The position is primarily based in a professional office environment with frequent public interaction, interruptions, and time-sensitive responsibilities. Occasional additional hours or limited travel may be required for trainings, meetings, election-related activities, or other county business. 

Why Join Lee County?

This is an excellent opportunity for someone who enjoys helping people, working with records and information, and being part of a public-service team. The Deputy County Clerk plays a key role in providing accurate, professional, and dependable service to the residents of Lee County. 

Equal Opportunity Employer

Lee County is an Equal Opportunity Employer and complies with all applicable federal, state, and local employment laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other protected status.

How to Apply

Interested applicants should submit a resume and/or completed application to:

Lee County Human Resources

112 E 2nd Street

Dixon, IL 61021

Email: sgillespie@countyoflee.org

Salary : $18 - $20