AR/Collections Specialist

We are seeking an experienced AR / Collections Specialist to manage accounts receivable, collections, and cash applications in a high‑volume environment. This role requires hands‑on expertise with QuickBooks Desktop and strong communication skills to work effectively with customers and internal partners.

• Manage full‑cycle accounts receivable and collections
• Perform outbound collections via phone and email; follow up on past‑due accounts
• Apply cash receipts, ACH, wires, and checks accurately in QuickBooks Desktop
• Reconcile AR aging reports and resolve discrepancies
• Research and resolve billing issues, short pays, and deductions
• Prepare weekly/monthly AR and collections reports
• Maintain accurate customer records and credit notes
• Collaborate with sales and operations to resolve payment issues
• Support month‑end close related to AR
  
  

• 2 years of AR and collections experience
• Strong working knowledge of QuickBooks Desktop (required)
• Solid understanding of AR aging, reconciliations, and cash application
• Proficient in Excel (basic formulas, reports)
• Strong verbal and written communication skills
• Detail‑oriented, organized, and able to manage multiple priorities
  
  

• Experience in construction, manufacturing, or distribution environments
• High‑volume AR experience
  
  

• Competitive pay based on experience
• Full‑time, Monday-Friday
• 100% on‑site in Mission Viejo
  

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.