Contract Administrator

Contract Administrator III
Duration - 6 Months, Contract, W-2
Location - Onsite in Newport Beach, CA
Pay - $40 - $45 an hr

The Contract Administrator provides support to Sourcing across the contract lifecycle.

Works with various types of contracts such as Statements of Work (SOWs), Master Services Agreements (MSAs), Non-Disclosure Agreements (NDAs) in support of categories such as Professional Services, Consulting, Marketing, Human Resources, and Facilities.

Job Responsibilities

• Preparing, reviewing, and processing of legal documents using approved templates and performing due diligence on incoming contracts to ensure compliance
• Analyzing and organizing contract and supplier information/metadata in Coupa as well as accurate and up-to-date contract records in Coupa
• Facilitation of contracts through legal reviews and the Third Party Risk Management (TPRM) Archer IRM process
• Analyzing, identifying, and reducing potential risks in low-risk and/or low-dollar contracts and liaising with Office of the General Counsel (OGC) and internal stakeholders to discuss contract strategy
• Negotiating and preparing terms of low-risk and/or low-dollar contracts, both with internal and external parties
• Coordinate contract progress and required information with internal stakeholders, TPRM, and supplier through contract execution
• Manage day-to-day contract needs of Sourcing including following up on pending items needed to complete contracts
• Clean up and maintain supplier contract records to ensure accurate and complete data, documents on file, correct nomenclature, relevant correspondence, etc.
• Ensure contract templates are updated as needed, per OGC, and shared with Procurement team
• Process and manage merger and acquisition notices with Accounts Payable
• Interface with Accounts Payable to resolve any payment issues on contracts
• Track contract expiration and renewals, ensuring timely action and documentation; provide support for audits and coordinating requested audit related documentation, as needed.

Qualifications

• Experience with Coupa and Archer IRM platforms highly desired
• Previous experience in contract administration, paralegal duties, or similar legal or procurement support roles, ideally within the financial services or insurance industry
• A strong working knowledge of contracts and relevant terms and the Procurement process, including familiarity with third-party risk concepts
• Experience negotiating and preparing terms of low-risk and/or low-dollar contracts, both with internal and external parties
• Experience in an enterprise-level environment, handling high volumes of complex tasks and projects quickly with minimal guidance
• Strong written and verbal communication skills & ability to collaborate effectively with internal teams
• Excellent attention to detail and organizational skills
  

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.