Contract Administrator

TITLE              Contract Administrator

FLSA STATUS Non-Exempt

PAY CLASS     Full-Time

REPORTS TO  Enterprise Risk & Analytics Manager

LOCATION      Santa Ana, California (Hybrid Schedule- 2 days remote/3 days on-site)

Who is Charitable Ventures?

Charitable Ventures was created to make sure nonprofits are resilient, effective, and empowered so they can serve their communities when they are needed most. Aiming to make our community more socially, racially and economically just, our employees guide and design strategies to effectively address those needs.

Do you have a passion for ensuring public programs run with excellence, integrity and high impact?

If so, your passions align with the position and the Charitable Ventures mission!

What are we looking for in our next team member?

We’re looking for a Contract Administrator who thrives in the gray space between process and progress. You’ll bring structure, accuracy, and accountability to work that doesn’t always come with a roadmap. This isn’t a role for someone who waits and wonders when they’ll get a response. You may have to pick up the phone and keep things moving. You’ll need to build relationships, follow up relentlessly, and navigate situations where the path forward isn’t always clear. The right person doesn’t wait for instructions — they build the checklist. 

Attention to detail and long-term impact are at the heart of this work. You’ll be the guardian of documentation, ensuring that what needs to be captured is captured and take pride in getting it right, even when no one’s watching. This role is for the person who finds satisfaction in getting it right, especially when it’s hard to get right.

This is an exciting opportunity for a dynamic professional who thrives in a fast-paced environment, has a keen eye for detail, and is motivated by purpose-driven work. The ideal candidate brings expertise in managing complex contracts, a commitment to public sector excellence, and a collaborative spirit to help drive innovation in nonprofit operations and regional development initiatives.

If this sounds like you, your next career may be waiting for you at Charitable Ventures! And we would love to explore it with you.

Job Summary 

At Charitable Ventures, the Contract Administrator plays a mission-critical role in advancing large-scale regional investments that address some of our region's most pressing challenges. 

This position serves as the administrative and operational backbone for the California Jobs First, Regional Investment Initiative - Catalyst Program, a transformative effort to promote equitable economic growth. As the primary program administrator for Catalyst, the Contract Administrator will lead subcontractor oversight, ensure contract compliance with public funding requirements, and manage program workflows from start to finish. 

In addition to Catalyst, the Contract Administrator will support other public programs and internal contract administration efforts across the organization - bringing consistency, accountability, and innovation to Charitable Ventures’ growing risk and contract portfolio. Reporting to the Enterprise Risk & Analytics Manager, this role is vital in maintaining strong partnerships, operational excellence, and compliance standards across multiple initiatives. 

Key Responsibilities

Program and Contract Administration

·        Lead the day-to-day administration of the Catalyst Program and other public initiatives, ensuring, contracts, deliverables, and compliance requirements are met. 

·        Own the subcontractor administration lifecycle – from onboarding to monitoring, and compliance documentation. 

·        Oversee the public contract invoicing process by ensuring contract and financial documentation is accurate, complete, and timely. 

·        Manage “cradle-to-grave” contract cycles, including new agreements, amendments, and closeouts. 

·        Maintain organized and transparent communication between internal teams, external partners, and vendors. 

·        Apply contract management best practices to support operational efficiency, documentation integrity, and risk mitigation. 

·        Support systems development for tracking contract performance, deliverables, financials, and reporting. 

·        Prepare clear and actionable reports on contract-related correspondence, financial summaries, and performance reports for internal and external audiences. 

·        Ensure Catalyst program administration aligns with compliance standards and organizational goals. 

Risk Management and Compliance

·        Monitor and report on organizational risks related to vendor performance, contractual obligations, and compliance. 

·        Drive cross-functional compliance efforts, promoting contract integrity, risk mitigation, and process improvement. 

·        Champion data integrity and internal controls as part of CV’s broader risk management framework. 

Organizational Support

·        Contribute to cross-functional initiatives that improve contract and risk management systems. 

·        Provide guidance and training to internal staff and project teams on contracting procedures. 

What are the desired qualifications? 

Education:

Bachelor’s degree in Business Administration, Public Policy, Nonprofit Management, or a related field preferred. Equivalent professional experience may substitute for formal education.  

Experience:

• Minimum 3–5 years of progressively responsible experience in contract and program management, ideally within a nonprofit, public agency, or consulting environment. 
• Proven ability to manage multiple complex projects and relationships concurrently. 
• Experience with subcontractor oversight, vendor management, and invoicing workflows required. 
• Familiarity with risk management principles preferred. 

Compensation Commensurate with experience, education, and market ($28 - $36 per hour).

Benefits

·        All employees: 401(k) voluntary employee contribution

·        Full-time employees (30 or more hours per week): health insurance (medical, dental, vision); paid time off; company-wide holidays

·        But the most rewarding benefit is your ability to contribute to building stronger communities!

Is this job not a right fit for you? Maybe it is for a colleague, friend, or neighbor. Please refer anyone that may be a good fit! And check back for other postings as you may become a team member through your unique skills and experiences!

Company Summary 

Launched in 2007, Charitable Ventures is a non-profit organization dedicated to creating positive social impact through transformative ideas and investments.  The agency provides incubation, sponsorship, and capacity building services such as planning, facilitation, and evaluation for funders, non-profit organizations, government, and community leaders throughout California.

Charitable Ventures maximizes the impact of emerging and established nonprofits, as well as donors and foundations with a passion for change – and is considered an essential part of the nonprofit sector infrastructure in Southern California. Since inception, it has fiscally sponsored more than 100 projects that address a wide array of social issues.

Applications: Please send cover letter and resume to HR@charitableventuresoc.org.

Charitable Ventures is committed to the principle of equal employment opportunity. In all that we do, Charitable Ventures supports its clients, projects, staff and partners through our commitment to equity, economic and social justice, diversity and inclusion, and in ways that uplift our communities’ assets and potential.