Building Secretary - Bert Goens Learning Center

Job Goal(s):              

The primary goal of the Learning Center Building Secretary is to perform a variety of secretarial duties necessary for the smooth and efficient daily operations at the Bert Goens Learning Center.

Location of Work:

Bert Goens Learning Center

705 South Paw Paw Street

Lawrence, MI 49064

Qualifications:

Education:

High school diploma or equivalent required

Post-secondary education in administrative assistance preferred

Work Experience:

• Software literacy, including Microsoft Word, Excel, Publisher, Powerpoint and Quickbooks
• Previous experience in an office setting
• Experience in completing State and Federal applications,
• verification reports and using State and Federal pupil accounting
• Experience in accessing and utilizing IEP software and familiarity 
• with IEP requirements

Skills:

• Effective and efficient office organization and management skills
• relative to attending to people and tasks, processing communications, storing and retrieving information, scheduling, monitoring and follow up
• Knowledge of special education laws and due process procedures
• Finance skills relative to accounting records for students and payroll
• information for staff, processing of purchase requisitions and tracking
• budget line items
• Accounting skills, including student lunch program, state lunch count,
• pupil accounting and audits
• Ability to understand and knowledge of staff contracts with ability to
• coordinate and complete human resource tasks for contracts, staff attendance, new employee forms and others
• Demonstrated proficiency in use of Microsoft Word, Excel, Powerpoint, Publisher and Quickbooks

Essential Job Functions:

Two Building Secretaries will collaborate to carry out the following responsibilities:

Building Responsibilities:

• Assist the principal in maintaining a daily schedule, including preparation for meetings and appointments.
• Address matters brought to the principal’s attention in his/her absence or when administrative action is not warranted.
• Contact principal and appropriate administrators in an emergency or matters necessitating administrative authority.
• Maintain required records for State and Federal reports, projects, contracts and general information file system.
• Process and maintain records for professional development requests, reports and hours.
• Provide backup support to the other building secretary in his/her absence and in times of work overloads.
• Receive and route phone calls to the appropriate place regarding the approximately 150 students in the BGLC.
• Compile, update and distribute the school calendar, school newsletter and other home/school communications to parents and staff.
• Maintain and update BGLC staff employee data.
• Assemble, route and maintain all due process paper work required for the certification, planning and placement of students.  Ensure technical compliance of IEP paperwork for approximately 150 students.
• Order and maintain office supplies and equipment, including supplies for VBISD classrooms outside of the BGLC as assigned by the Principal or Director of Special Education.
• Assist in the preparation for and administration of State mandated student assessments, ensuring that all compliance requirements are met, as needed.
• Maintain all student food service records as required by the VBISD, the State of Michigan and the Federal Government.
• Coordinate and approve all free/reduced lunch applications.
• Collect lunch payments and maintain all accounting records related to school lunches.
• Communicate with parents and teachers regarding lunch payments.
• Utilize Workforce online software to maintain an accurate and up-to-date account of staff absences, sick days, personal business days and maintain records of early releases and flex time.  Enter this information in a timely manner for weekly Principal approval.
• Maintain office to appear and operate in a professional, orderly and clean manner.
• Perform additional tasks, responsibilities and duties as assigned by the Learning Center Principal.
• Valid driver's license required

Terms of Employment: As per master agreement and provisions established by the Van Buren Board of Education. 

This posting and our online application can be found on the Van Buren ISD’s website at www.vbisd.org under Employment.  If you do not have access to a computer with internet access, you may use a computer at VBISD by calling 269-539-5218. 

Position is open until filled.  

In-house staff must fill out the online internal application.