Operations Manager

LEARN4LIFE CHARLESTON

Full Time, Monday - Friday; 7:30 a.m. - 4:30 p.m.

Compensation: Competitive compensation starting from $55,000/year

Number of School Days: 220

Do you have a passion to work one-on-one with students and help them soar? As an employee at Learn4Life High School - Charleston, you can encourage, challenge and help students grow in confidence and academics, and graduate high school – no matter their obstacle.

The Learn4Life High School Advantage

Our personalized learning model is what makes Learn4Life High School unique. Our students are at the center of our mission, which means that staff is unified, and priorities are set to reach the best outcome for all students. Teachers can make a real difference in a student’s life as they work one-on-one or through small group instruction to help them accomplish their individual goals.

Learn more about us at https://learn4lifecharleston.org/ 

How You Will Make an Impact

The Operations Manager is responsible for managing and coordinating day-to-day operations of the Learning Center, responsible for student data compliance, pupil attendance reporting and vendor management. This position contributes and creates a positive environment that supports innovation, teamwork, and successful school operations and outcomes.

RESPONSIBILITIES/DUTIES: This list is illustrative only and is not intended to be a comprehensive list of tasks performed by this classification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

• Manage, coordinate, and supervise day-to-day activities to ensure efficient center operations and services to students and parents
• Partner with leadership to ensure student records compliance and reporting are in accordance with federal and State educational regulation, Authorizer requirement, and School Board policies
• Ensure accuracy of student information including but not limited to attendance data, grades, immunization records, and enrollment data in the Student Information System and conduct quality assurance audits
• Provide training and technical assistance to staff on student records compliance
• Collaborate and coordinate with leadership and other designees on various tasks including new employee onboarding, employee transactions, timecard/payroll support transactions, educational program implementation, student and parent communications, student orientations, and other student events
• Communicate with student or parent concerns to school staff (i.e. Teacher, Counselor) and school leadership
• Assist leadership with school safety drills and protocols, workplace safety, and general facility maintenance
• Make recommendations to improve processes to better support internal and external customers
• Work with vendors to perform services for general site maintenance
• Collaborate and build relationship with employees to foster partnership, cooperation, and trust
• Keep current on student initiatives, events, and program offerings, policies, and services
• Keep abreast of State regulation related to pupil state reporting
• Coordinate and participate in graduations, school events, professional development, and meetings
• Collect and analyze data, prepare reports, and develop presentations as requested
• Assist with the creation and distribution of work schedules as needed
• Assist with grant compliance, compliance audits and reporting
• Administrative duties, responsibilities, and activities may be assigned or changed from time to time

SUPERVISORY RESPONSIBILITIES:

• Manage, coordinate, supervise, coach, and direct the hiring, training, or performance evaluations of team members and oversee their daily activities

SPECIFIC KNOWLEDGE, SKILLS, LICENSES, CERTIFICATIONS, ETC:

• Understanding of State regulation and procedures related to student attendance and reporting
• Ability to collaborate with colleagues, parents, and community members
• Ability to adapt and respond to changing work environment and priorities
• Ability to meet multiple competing deadlines and schedules
• Excellent oral and written communication skills
• Ability to learn new technologies
• Records management
• Self-sufficient and focused on excellent customer service

MINIMUM QUALIFICATIONS:

• 3 years experience in an educational setting
• Bachelors degree in Business or a related discipline or 2 years equivalent work experience demonstrating applicable skills in relevant industry or discipline. Equivalent experience is included in and not separate from total years of professional experience
• Leadership and management experience
• Experience using student information systems (i.e. Powerschool)
• Skilled in MS Office (Word, Excel, PowerPoint, Outlook, Teams)

TRAVEL: Ability to travel in performance of job duties is required

PHYSICAL REQUIREMENTS:

• Mental Demands: high workflow management, high project coordination, high people engagement
• Finger Dexterity: using primarily just the fingers to make small movements such as typing, picking up small objects, or pinching fingers together
• Talking: especially where one must convey detailed or important instructions or ideas accurately, loudly, or quickly
• Average Hearing: able to hear average or normal conversations and receive ordinary information
• Average Visual Abilities: ordinary acuity necessary to prepare or inspect documents or operate machinery
• Physical Strength: sedentary work. Sitting most of the time, and occasionally exerts up to 10 lbs. of force (almost all office jobs)
• Frequent multi-tasking, changing of task priorities, repetitious exacting work required
• Working in a noisy, distracting environment with frequent deadline pressures