What are the responsibilities and job description for the Administrative Coordinator - 25-03069 position at LeadStack Inc.?
Job title: Administrative Coordinator
Location: Santa Monica, CA
Duration: 6 months
PR: $30/hr to $35/hr on W2
Description:
- We are seeking a highly motivated individual to join us as an Administrative Coordinator to support the Vice President of our Process Development team.
- Responsibilities include managing a wide range of support functions in a fast paced, growing environment.
- The ideal candidate will be flexible, proactive, a critical thinker and resourceful with a high level of professionalism and confidentiality is crucial to this role.
Responsibilities (include but limited to):
- Manage schedules and coordinate travel and logistics
- Prepare materials and presentations for meetings and set up rooms as needed
- Responsible for processing and completing expense reports
- Answer and triage phone calls for intake team as needed, assist in managing email accounts
- Provide general administrative support, including providing copies, maintaining files and updating shared files on the server
- Assist HR and hiring manager in coordinating interviews and greeting candidates
- Assist with planning department meetings and events including support for agendas and meeting minutes as necessary
- Provide support preparing various corporate documents utilizing MS Word, PowerPoint and Excel
- Manage multiple calendars within MS Outlook
Other duties as assigned
- Compile reports
- Manage Org charts
- Assist in budget cycles
- Assist with SharePoint
Requirements:
- Bachelor’s degree (or equivalent experience)
- 5 years’ experience in an administrative role supporting an Executive Director or VP level and above, ideally with previous experience within a pharmaceutical or biotech environment
- Experience working in a team environment with other administrative assistants
- Exceptional attention-to-detail with the ability to meet aggressive deadlines
- Skilled in organizing and prioritizing competing time demands
- Excellent written and verbal communication skills with ability to effectively communicate and partner with all levels of the organization
- Expertise working in MS Office (Word, Excel, PowerPoint) and managing multiple calendars within MS Outlook
- Experience with Concur preferred
- Ability to adapt in a constantly evolving environment
- Self-motivated with a strong sense of ownership in areas of responsibility
- Understanding of the importance of confidentiality and discretion
Salary : $30 - $35
