Primary Student Experience Manager (Secondment)

Reports to: Dean of Academics & Experiential Ed

Job Status: Full-time (Secondment)

Work Year: 12 Month

FLSA Status: Exempt

Date Revised: June 2026

Positions Supervised:

Teaching Assistants/Aides (as assigned)

Employer

Le Jardin Academy, located in Kailua, HI, is an International Baccalaureate World School offering students a world-class education from pre-kindergarten to twelfth grade. Its graduates attend the best universities across the world and are equipped to serve in whatever community they reside.

Position Summary

The Primary Student Experience Manager is a one-year secondment position that is responsible for coordinating and executing extracurricular activities and hallmark events that further the goals of LJA’s experiential education program. The Primary Student Experience Manager plays a key role in bringing Le Jardin Academy's Primary School programs, events, and experiential learning opportunities to life. Working closely with school leaders, teachers, and community partners, this role oversees logistics and operations and coordinates and manages hallmark student experiences, field trips, camps, special events, and extracurricular and recess programming that enrich student learning and strengthen community connections. Through collaborative leadership and effective organization, the Primary Student Experience Manager helps ensure a vibrant, inclusive, and mission-aligned student experience both on and off campus. This position serves as a bridge between vision and implementation, ensuring that student experiences are thoughtfully organized, well-executed, and aligned with the school's mission, values, and experiential education goals. In addition, the role provides operational support for divisional initiatives, substitute coordination, and selected student support processes.

GENERAL RESPONSIBILITIES

• Acts as a liaison with employees, students, parents, and outside agencies

• Maintain positive and professional staff and parent/family relationships; welcome and greet parents and office guests

• Maintain positive and professional staff and parent/family relationships

• Manage communication of information in and out of the office; type out correspondence letters, emails, etc. (paper and electronic); prepare outgoing mail and packages

• Plan and schedule meetings, presentations, and other events; send reminders regarding upcoming appointments

Essential Duties and Responsibilities

Events and Activities (in collaboration with Deans and Teachers)

• Leads coordination of student events and activities activities

• Plans, communicates, and implements of the following events/activities, including but not limited to:

  • Parent Nights

  • Winter Concerts

  • Earth Day

  • May Day

  • Artsfest

  • Family Fun Night

  • Book Fairs and Swaps

  • Splash Into Summer

  • Field Trips and guest speakers

• Responsible for the coordination and delivery of annual camps (Grade 4)

• Mentors Impact Academies

• Oversees recess, elevating the recess experience for PK-5 students

• Supports the implementation of Wildblocks and specials

Substitute Coverage

• Supports with hiring, training, and onboarding of substitutes.

• Maintains a list of qualified substitutes and the sub-system

Coordinates booking of substitute coverage

Operational Support

• Supports with communicating of budget account data to budget leads

• Supports in the ordering of supplies

Student Support Meetings

• Booking of student support meetings

OTHER DUTIES

• Covers recess and lunch duties

• Support with students in the classroom setting

• Other duties as needed

Education:

● High School diploma or GED

• Bachelor’s Degree

Experience:

• 1 year school event planning experience (required)

• Supervisory experience (preferred)

• Teaching or experience working with children (preferred)

• Background in communication (preferred)

Competencies:

• Strong work ethic

• Ability to take initiative, work independently and with teams

• Effective communication skills with students, colleagues, and parents

• Ability to collaborate with parents, students, teachers, and other professionals.

• Strong organizational and problem-solving skills

• Flexibility and ability to prioritize tasks

Skills:

• Intermediate level of productivity software and computing skills.

• Organizational event planning skills

• Budgeting/account management

Physical Requirements

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is:

• Frequently required to stand, walk, use hands to manipulate, handle, grip and feel objects, utensils, tools or controls

• Occasionally required to lift, push, pull and/or carry items and objects up to 50 pounds, with a minimum of 25 pounds lifted and carried

• Occasionally required to lift, push, pull and/or carry items and objects up to 60 pounds

• Specific vision ability required by this job is 20/20 vision (corrected or uncorrected)

• Specific hearing ability required by this job is the ability to pass a hearing test (corrected or uncorrected)