Special Projects Administrator

POSITION SUMMARY:
Under the supervision of the Executive Director, the Special Projects Administrator plays a key role in advancing Le Jardin Community Center, Inc.’s mission through strategic marketing, communications, and community engagement initiatives. This position combines project management, brand development, and executive support to strengthen the organization’s visibility, partnerships, and impact within the community.

The Special Projects Administrator collaborates across departments and with senior leadership to implement major organizational projects, manage marketing and outreach strategies, and ensure the seamless coordination of key initiatives.

Key Responsibilities

• Strategic Collaboration

  • Collaborate with the Executive Director, CFO/COO, and Program Managers on key strategies and implementation.

  • Liaison to the Board of Directors and senior management teams.

  • Participate, as part of the management team, in the process of establishing goals and measurable objectives that include: strategic long-term goals; and contributing to the establishment of goals for family and community engagement program services. (HSPPS 1032.102(a))

  • Participate, as part of the management team, in effectively overseeing progress toward program goals on an ongoing basis. (HSPPS 1032.102(2))

• Marketing, Communications & Community Engagement

  • Oversee all marketing and social media activities of the organization, ensuring consistent brand messaging across platforms.

  • Promote Le Jardin and its activities within the community through digital campaigns, storytelling, and strategic partnerships.

  • Participate in community networking opportunities to expand the organization’s community partnership network.

  • Point of contact for inquiries and donations from prospective donors and community partners.

  • Collaborate with Center Directors in implementing family engagement events.

  • Collaborate with the IT Department in distributing internal communication of community activities.

  • Prepare an annual budget for community outreach activities.

  • Compile and write information necessary for grants or additional funding opportunities.

  • Operational tasks as assigned by CFO/COO, such as Annual Reports and Solicitation of contributions.

  • Edits and creates acknowledgment letters from the Chairman to donors.

• Executive & Administrative Leadership

  • Complete a broad variety of administrative tasks for the Executive Team including:

    • Managing an extremely active calendar of appointments.

    • Composing and preparing correspondence that is sometimes confidential.

    • Preparing itineraries, minutes, and agendas.

    • Compiling documents for travel-related meetings.

  • Communicate directly, and on behalf of the Executive Team, with Board members, donors, foundation staff, and others, on matters related to programmatic initiatives.

  • Research, prioritize, and follow up on incoming issues and concerns, including those of a sensitive or confidential nature. Determine the appropriate course of action, referral, or response.

  • Demonstrate leadership to maintain credibility, trust, and support with senior management staff.

  • Work closely and effectively with the Executive Team to keep them informed of upcoming commitments and responsibilities, following up appropriately.

  • Provide leadership to build relationships crucial to the success of the organization and manage a variety of special projects for the Executive Team, which may have organizational impact.

  • Prioritize conflicting needs, handle matters expeditiously and proactively, and follow through on projects to successful completion, often under deadline pressures.

  • Maintain component deadlines and administrative calendars.

  • Attend Board of Director meetings.

  • Administration may assign additional duties as needed for the benefit of the agency.

Knowledge, Abilities, and Skills

• Strong ability to communicate professionally in English, both orally and in writing.

• Ability to prepare and deliver professional presentations.

• Knowledge of Canva, Photoshop, and social media campaign management.

• Knowledge of the ChildPlus Information System preferred.

• Knowledge of Head Start and Early Head Start programs preferred.

Qualifications

• Bachelor’s Degree required.

• Experience in a social service, educational, or childcare setting preferred.

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).

• Ability to stand and sit for extended periods.