Office Manager/Finance Director

We are a growing law firm seeking a detail-oriented and trustworthy Office Administrator & Financial Director to manage our daily financial operations and support general administrative functions. This role is essential to the smooth functioning of our practice and will serve as a key liaison between firm leadership, employees, and external service providers.

Key Responsibilities

Financial / Bookkeeping Duties

• Reconcile firm operating and trust (IOLTA) accounts regularly
• Track attorney draws, client payments, and disbursements
• Maintain and organize financial records in accounting software (QuickBooks)
• Monitor expenses, process invoices, and handle reimbursements
• Assist with budget planning

Administrative & Operational Duties

• Serve as the primary point of contact with payroll provider, benefits administrator, and insurance companies
• Coordinate onboarding/offboarding of employees and contractors
• Maintain employee records, PTO tracking, and benefits documentation
• Manage office vendors and subscriptions (e.g., IT, copier, legal research tools)
• Support compliance with firm policies and applicable employment regulations
• Assist with scheduling, internal communication, and general office support

Qualifications

• Prior experience in a law firm or professional services office preferred but not required
• Proficiency with QuickBooks or comparable accounting software required
• Proficiency with excel spreadsheets required
• Strong organizational and communication skills
• High attention to detail, with the ability to handle sensitive information confidentially
• Comfortable working independently and multitasking