Receptionist

About Us

LayerZero Power Systems Inc. is a globally recognized leader in providing state-of-the-art power distribution solutions for critical industries. With a strong focus on reliability, innovation, and customer satisfaction, we deliver advanced power systems products that ensure uninterrupted and dependable power supply in mission-critical environments. Our customer base is comprised of companies in the transaction processing, financial, computer service provision, and semiconductor manufacturing sectors.

LayerZero Power Systems is on a trajectory of sustained growth, with a loyal customer base of existing Fortune 100 customers and an expanding portfolio of new customers.

Position Description: Receptionist/Philipp Parkway

We are seeking a proactive and detail-oriented Receptionist to serve as the welcoming face of our company while supporting multiple operational and administrative functions. This role ensures the front office operates efficiently and that visitors and staff are supported with professionalism and consistency

Primary Duties:

• Greeting and assist all visitors, contractors, and vendors. Ensure each guest signs in, receives the required PPE and a visitor badge, and returns both upon departure while signing out.
• Manage the designated call-offline, record all employee and temporary staff absences, and communicate updates to hiring managers, line leads, and the HR team.
• Support the interview process by welcoming candidates, notifying appropriate staff of their arrival, and ensuring they are directed or escorted to the correct location.
• Coordinate lunch orders and deliveries, including special events and on-demand requests.
• Facilitate employee recognition by ordering gift cards for birthdays and anniversaries.
• Maintain the stock of cafeteria consumables (forks, knives, spoons, napkins, coffee supplies, etc.) and monitor supplies like bottled water and popsicles for building use.
• Check and distribute physical mail and retrieve walk-in mailbox contents.
• Schedule travel for managers/teams.
• Receive and route Amazon and other deliveries to appropriate personnel (e.g., Shawn).
• Manage bulletin boards throughout the building, updating postings as needed.
• Answer and direct all incoming calls via the main phone line.
• Assist candidates and visitors while maintaining a welcoming and organized front desk environment.
• Use Gmail, Google Workspace (Docs, Sheets, Calendar), and Microsoft Outlook for communication, scheduling, and documentation.
• Provide general administrative support to various departments as needed.

Qualifications:

• Prior experience in a receptionist, administrative, or facilities coordination role.
• Strong interpersonal, verbal, and written communication skills.
• Proficient in Gmail, Google Workspace, and Microsoft Outlook with the ability to learn new systems quickly.
• Highly organized with the ability to multitask in a fast-paced environment.
• Professional demeanor with excellent attention to detail and discretion.

Preferred Qualifications:

• Experience supporting HR functions or facilities coordination.
• Familiarity with visitor management systems and call-off tracking tools.

Education:

• High school diploma or equivalent

What We Offer:

• Competitive pay with performance incentives
• 100% company-paid medical, dental, and vision
• 401(k) with company match
• 3 weeks PTO, 8 paid holidays, and 2 floating holidays

Why You Will Love Working with Us:

• Impact: Develop your skills and expertise in a rapidly growing industry, with your work directly influencing the success of mission-critical projects.
• Innovation: Immerse yourself in an environment that celebrates forward-thinking and continuous improvement.
• Collaborative spirit: Work closely with engineers, marketers, and other professionals to bring ideas to life.
• Grow with us: We are committed to your personal and professional development, offering endless opportunities to improve your skills and advance your career

At LayerZero, we are proud to be an Equal Opportunity Employer. We welcome and celebrate diversity, and we are committed to creating an inclusive environment for all employees.