CONTRACT | Legal Recruiting Coordinator

Lawyers on Demand, a Consilio Company, is currently seeking a contract Legal Staffing Coordinator for a law firm client in New York City.

Start: ASAP once interviewed and selected

Location: New York City, hybrid in Manhattan

Duration: 6 months

Pay Rate: $27-35/hour

Key Responsibilities

• Coordinate and schedule interviews with candidates, recruiters, hiring managers, and interview teams across multiple time zones.
• Manage interview logistics, including calendar invitations, video conference links, room reservations, and schedule updates.
• Support onboarding activities for new hires, including coordinating start dates, collecting required information, tracking completion of onboarding steps, and liaising with internal teams as needed.
• Assist with processing recruitment-related invoices, including reviewing for accuracy, tracking approvals, and coordinating with finance or accounts payable.
• Maintain accurate candidate and recruitment records in applicant tracking systems (iCIMS preferred), and other internal databases.
• Prepare and distribute recruiting-related correspondence, documents, reports, and status updates
• Support background check, reference check, and other pre-employment processes, as applicable.
• Support off-boarding process for employees leaving the firm
• Help ensure a positive candidate experience by providing responsive, professional, and organized support throughout the recruitment process.
• Assist with ad hoc recruiting projects and administrative tasks as needed.

Qualifications

• Prior experience in recruiting coordination, human resources, administrative support, or a similar professional services environment preferred.
• Strong organizational skills and excellent attention to detail.
• Ability to manage multiple schedules, priorities, and deadlines simultaneously.
• Excellent written and verbal communication skills.
• Professional and polished interpersonal style, with a strong client-service orientation.
• Comfort working with confidential information and exercising discretion.
• Proficiency with Microsoft Outlook, Word, Excel, and Teams or similar collaboration tools.
• Experience with applicant tracking systems, HR systems, or invoice processing platforms is a plus.
• Ability to work independently while also collaborating effectively with recruiters, hiring managers, and other internal stakeholders.

LOD is proud to be an equal opportunity employer. Diversity and inclusion is a core part of our Ways of Working, and we celebrate and embrace it. We know the individual differences of our people make us collectively better, and we encourage all applicants — including people with disability, career breaks, gender diverse, LGBTQIA, and culturally diverse communities — to join us so we can do great things together.