What are the responsibilities and job description for the Office Manager / Administrative Coordinator position at Law Offices of Robert S. Gitmeid & Assoc. PLLC?
Application Deadline: 15 May 2026
Department: Litigation
Location: Chicago Office
Compensation: $26.00 - $28.00 / hour
We are a consumer protection law firm located in the Financial District of New York City, providing representation to consumers who have been harassed or otherwise deceived by creditors and debt collectors. With our growing firm, we offer you the opportunity to develop your career in a practice that is rich in variety and challenges. If you desire to work with other talented people who share a passion for professionalism and growth, then a career with us may be a perfect fit for you!
Office Manager / Administrative Coordinator
We are seeking an experienced Office Manager / Administrative Coordinator to support daily operations in our Chicago office. This role is ideal for someone highly organized, proactive, and comfortable managing multiple priorities in a fast-paced environment.
Key Responsibilities
- Manage high-volume scheduling and calendar coordination for attorneys
- Oversee day-to-day office operations
- Help develop consistent templates for office use and format presentations for the Managing Attorney.
- Order and maintain office supplies and equipment
- Serve as a central point of contact for administrative needs
- Maintain a high-functioning workspace through smart organization, supply management, and essential errand coordination.
- Lead the "fun committee" by organizing seamless team social events, lunches, and seasonal celebrations.
- Facilitate the transition to a paperless environment by scanning and uploading all physical mail to the case management platform.
- Support the paralegal workflow by assisting with file organization and administrative tasks during peak periods.
- Handle daily office logistics and ad-hoc tasks with a proactive, "no task too small" mindset
- 2–4 years of office management or administrative experience required
- Strong organizational and multitasking skills
- Experience handling heavy, high-volume scheduling
- Ability to coordinate across teams, including IT and operations
- Legal experience is not required
- Compensation is competitive and commensurate with expertise and previous experience
- Hybrid Work Environment
- Training & Guidance
- Medical, Dental & Vision Benefits
- 401K Benefits with Employer Match
- Paid Time Off (PTO)
- Pre-Tax Transit Benefits
- Business Casual Dress Code
- An incredible team of smart and supportive people!
Salary : $26 - $28